HR Assistant

• Job Type: Support Staff – Non-Union
• Regular/Temporary: Temporary
• End Date if Temporary: 09/30/2023
• Hours Per Week: 35

Position Summary

If you enjoy working in a fast-paced and dynamic environment, have a passion for driving business value and enabling high quality execution of HR processes, we invite you to apply to our open position.  Come join the Columbia University Irving Medical Center (CUIMC) Department of Human Resources Operations team as an HR Assistant! CUIMC HR is looking for professionals who are hardworking, dedicated, passionate and eager to learn. The HR Assistant supports all on-boarding activities across CUIMC. This is a temporary (one-year) position with the opportunity to become permanent.

Reporting to the Assistant Director of Operations, the HR Assistant provides administrative support to CUIMC HR focusing on the on-boarding of new hires / rehires and manages the end-to-end employment clearance process.

Responsibilities

Responsibilities include but are not limited to:

• Supporting a dynamic and fast-paced HR team in the on-boarding process
• Managing the end-to-end processing of new hire and rehire documentation and clearances
• Initiating and processing all background checks to completion. Work and communicate with finalists and department HR representatives to prevent any processing delays.
• Reviews background screening reports to ensure University standards are met.
• Reviews CUIMC job postings for quality assurance. Ensures job descriptions and requisitions meet University requirements.
• Facilitates the completion of on-boarding tasks and compliance protocol for new hires and existing staff. Responsibilities include but are not limited to:
• Assisting new hires, rehires and existing staff in completing the University I-9 process.
• Assisting departments in the scheduling of medical surveillance appointments for new and existing staff.
• Assisting departments in the scheduling of New Hire Welcome Program.
• Reviewing and processing sensitive and confidential personnel transactions in a timely manner.
• Maintaining office files and record all personnel transactions in the department’s document management system.
• Disseminates employment clearance notifications and other correspondence as required.
• Liaison for applicants using the on-line applicant tracking system (ATS) which includes:
  • Assisting users in completing and submitting job applications in the ATS
  • Troubleshooting basic user issues such as password resets and uploading of application documents.

Minimum Qualifications

• High School Diploma or GED
• Requires at least two years of work experience preferably in a health care, academic medical center or corporate environment, with experience and exposure to the following functional areas: HR Operations, HR Systems or Compliance.

Preferred Qualifications

• Possess a positive, customer service “can do” attitude.
• Well-organized, with excellent presentation, interpersonal skills and communications skills, both written and oral exceptional customer services skills.
• Ability to foster relationships with our client groups and ability to collaborate with HR Team.
• Ability to work independently and take initiative.
• Ability to work in a fast-paced environment, set priorities, problem solve, multi-task and maintain confidentiality of highly sensitive information.
• Proficiency in MS Office (Word, Excel, Powerpoint, Outlook, Access) and web maintenance is highly preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.