HR Adminstrative Assistant

October 11, 2024

Belmont University



HR Adminstrative Assistant

We are now accepting applications for a qualified HR Adminstrative Assistant at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time
Department

Human Resources
Hours 

37.5


Primary Duties and
Responsibilities:		  

Under general supervision, perform work in human resources and benefits administration.  Provide assistance to job applicants, staff and faculty.  Complete clerical and operational task for other human resource staff. 

  • Greet prospective employees, visitors, staff and faculty by phone and in person. Answer general human resource questions and provide assistance to job applicants.
  • Collect and electronically file HR related forms including all new hire, Workers’ Comp, FMLA, and benefit forms.
  • Assist with new employee intake process and data enter personnel information into Belmont’s integrated database system, Banner. Maintain confidentiality and integrity of records. 
  • Interface with Payroll and Accounting as needed.
  • Respond to employment verification requests.
  • Manage purchasing for the department. Generate check requests, fund/budget transfers, monthly expense reports and related reconciliation of billing statements.
  • Make updates to HR page in MyBelmont reviewing regularly for needed edits.
  • Maintain office supply inventory and organization of files.
  • Manage incoming calls and HR email inbox responding and/or distributing appropriately.
  • Schedule meetings, take notes, and maintain calendars.
  • Produce separation notices. 
  • Direct the assignments of student workers.
  • Provide event planning assistance including catering, booking rooms, invoice payments, copying materials and assembling packets for training events.
  • Serve as department liaison with other campus offices to ensure smooth running of office as needed.
  • The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 

  • Proficient in Microsoft Word, Excel, and PowerPoint as well as Outlook and various browsers
  • Ability to work with confidential information
  • Adept at problem-solving, including being able to identify issues and resolve them in a timely manner
  • Possess excellent interpersonal, written and verbal communication skills
  • Able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Able to prioritize and plan work activities and use time efficiently
  • Organized, accurate, thorough, and able to monitor work for quality
  • Dependable, able to follow instructions, respond to management direction, and able to improve performance through management feedback
  • Possess initiative, effective organizational and customer service skills and the ability to professionally interact with the general public, staff and faculty
   
Required Education College coursework with Associate’s degree in business, human resources or related area or equivalent experience preferred.
   
Required Experience 3+ years office experience. Prior experience in an HR office setting strongly preferred.

 

 

 

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

 

Primary Duties and
Responsibilities:		  

Under general supervision, perform work in human resources and benefits administration.  Provide assistance to job applicants, staff and faculty.  Complete clerical and operational task for other human resource staff. 

  • Greet prospective employees, visitors, staff and faculty by phone and in person. Answer general human resource questions and provide assistance to job applicants.
  • Collect and electronically file HR related forms including all new hire, Workers’ Comp, FMLA, and benefit forms.
  • Assist with new employee intake process and data enter personnel information into Belmont’s integrated database system, Banner. Maintain confidentiality and integrity of records. 
  • Interface with Payroll and Accounting as needed.
  • Respond to employment verification requests.
  • Manage purchasing for the department. Generate check requests, fund/budget transfers, monthly expense reports and related reconciliation of billing statements.
  • Make updates to HR page in MyBelmont reviewing regularly for needed edits.
  • Maintain office supply inventory and organization of files.
  • Manage incoming calls and HR email inbox responding and/or distributing appropriately.
  • Schedule meetings, take notes, and maintain calendars.
  • Produce separation notices. 
  • Direct the assignments of student workers.
  • Provide event planning assistance including catering, booking rooms, invoice payments, copying materials and assembling packets for training events.
  • Serve as department liaison with other campus offices to ensure smooth running of office as needed.
  • The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 

  • Proficient in Microsoft Word, Excel, and PowerPoint as well as Outlook and various browsers
  • Ability to work with confidential information
  • Adept at problem-solving, including being able to identify issues and resolve them in a timely manner
  • Possess excellent interpersonal, written and verbal communication skills
  • Able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Able to prioritize and plan work activities and use time efficiently
  • Organized, accurate, thorough, and able to monitor work for quality
  • Dependable, able to follow instructions, respond to management direction, and able to improve performance through management feedback
  • Possess initiative, effective organizational and customer service skills and the ability to professionally interact with the general public, staff and faculty
   
Required Education College coursework with Associate’s degree in business, human resources or related area or equivalent experience preferred.
   
Required Experience 3+ years office experience. Prior experience in an HR office setting strongly preferred.

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