Grants Officer (f/m/d) | Third-party funding administration

Job Code: 2022-GO-6000

Job Offer from October 20, 2022

The successful candidate is responsible for administering national and international third-party funded projects and supporting our scientists in related matters during the full lifetime of the grant. The Grants Officer will accurately track project costs, budgeting, statistics, and compliance while generating necessary reports and financial statements to proactively ensure optimal use of funds. As part of our team, you will handle a portfolio of over 70 active grants totaling 36 million EUR, with funding from EU, HFSP, BMBF, DFG, NIH, VW, and other industry sources and agencies. You serve as a bridge between our administration, funding agencies, and the scientists of the institute.

We are looking for a service-oriented, self-motivated and reliable person with a finance or project management background, who enjoys being part of an ambitious team in an international setting. Through close contact with researchers and administration, you develop a unique interdisciplinary perspective and valuable insights into cutting edge science. Prior knowledge of German public sector and third-party funding schemes is advantageous, but not a must.

The Grants Officer joins the Finance Department of the MPI-CBG, an institute of the world-renowned Max Planck Society conducting ground-breaking biomedical research at the forefront of science. Currently about 500 employees work at the institute, where half are from abroad, representing 53 nations. The institute has won several prizes for its optimal work conditions and family-friendly environment.

Main responsibilities

Pre-award

•     Support scientists with identifying and completing relevant grant applications
•     Budget calculation and assessment of formal & legal requirements
•     Grant setup and project planning

Post-award

•     Grant management including budget controlling, requisition of funds, financial reports (internal & external)
•     Regular communication with funding agencies & scientific partners
•     Grant closeout, final reports, preparation of audits
•     Data capture, analysis and statistics
•     Essential Qualifications
•     Bachelor’s degree in Business or Public Administration, Finance or closely related field
•     Previous experience in financial administration
•     Proficiency in budget control and calculation
•     Strong organizational, analytical and problem-solving skills
•     Excellent written and oral communication in English and German
•     Sound office IT skills (MS Office, SAP)

Desirable qualities

•     Expertise in national and international third-party funding schemes and their financial and legal regulations
•     Interest in scientific projects and services

The Grants Officer reports directly to the Head of Finance.

Our offer

The position is available as of 01.01.2023 with a 2-year limited contract. Salary will depend on the experience and qualifications of the candidate, up to TVöD EG 9b. Applications will be reviewed on a rolling basis until the position is filled.

For general inquiries, please contact Brian von Rueden [email protected] , Head of Human Resources or, for position-specific matters, please contact Stefan Meier [email protected] , Head of Finance.

The Max Planck Society strives for gender and diversity equality. We welcome applications from all backgrounds.

Please submit your complete application by 02 November 2022 via our online application system stating 2022-GO-6000 including the following details:

•     Possible start date
•     Salary expectations
•     Motivation to apply for this particular job