Grants and Contracts Specialist

Job Posting Title:

Grants and Contracts Specialist

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits  and https://hr.utexas.edu/current/services/my-total-rewards .

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.  The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa .

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .

Purpose

Responsible for exercising sound, independent judgment in the planning, development, submission, and ongoing monitoring of complex research and programmatic proposals. Provide comprehensive support for active awards, principal investigators, students, researchers and research support staff.

Responsibilities

• Assist faculty, graduate students, and research staff with proposal development and submission, including preparation of budget, budget justification and other proposal materials, adherence to sponsor application guidelines and policies, and navigation of internal and external electronic submission interfaces.

• Assist with creating, updating and communicating spending projections for Principal Investigators, troubleshoot issues with accounts, expenditures, fund transfers, tasks related to purchasing and personnel, as well as compliance and policy impacting sponsored research awards and other related tasks.

• Enhance educational resources, training, and tools for individuals, departments, and units within the college, including outreach activities, internal resource development and improvement, and web-based content maintenance.

• Identify and circulate grant opportunities, research news and events via a monthly college grants digest newsletter.

• Manage internal research funding opportunities, limited submission competitions and related tasks and projects.

• Handle special projects and perform other duties as assigned, with the goal of increasing responsibilities and fostering candidate’s professional growth and trajectory.

• Other related functions as assigned.

Required Qualifications

Bachelor’s degree and three years of experience in the preparation and processing of sponsored research proposals and/or comprehensive post-award management. One to two years of experience working at an academic institution or equivalent. Ability to work in a diverse, team-oriented environment with sensitive and confidential information. Demonstrated self-starter with excellent written and oral communication skills. Proficient use of MS Word, Excel, Outlook and Adobe Acrobat. Demonstrated ability to maintain accuracy and pay close attention to detail. Demonstrated ability to work in a “high volume” office in which there are multiple deadlines. Experience working with federal agencies and foundations to support faculty with interpreting and adhering to sponsor guidelines. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated excellence in a university position that supports faculty and/or students. More than three years of experience in pre- and/or post- award research administration. Certified Research Administrator (CRA). Familiarity with University policies and procedures. Knowledge of UT Austin’s financial and/or research management systems, including *Define, FRMS, Workday, RMS and UT-RMS. Experience working with high volume grant proposals. Experience in using NSF’s Fastlane and/or Research.gov, Grants.gov and/or Cayuse, and other electronic research submission systems. Advanced organizational skills.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Work Shift

Monday – Friday, Flexible between 7:30am – 6pm, hybrid schedule to be determined upon offer.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.