Grants and Contracts Administrator – Office of Research Services – Georgetown University

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Requirements

Grants and Contracts Administrator – Office of Research Services – Georgetown University

Job Overview

The Grants and Contracts Administrator plays a strategic role in the management of the University’s sponsored funding by the Office of Research Services in responsibilities that include but are not limited to:

• Reviewing and execute faculty proposals to external sponsors
• Negotiate and administer incoming externally-funded research grants and contracts
• Develop teaming and consortium agreements (if applicable)
• Verify and performs various compliance checks related to conflict of interest, export controls, private use, E-Verify, tax and other federal initiatives
• Draft and issue any sub-awards or any ancillary legal documents; serving as the primary liaison with the external sponsor for all official communication; interpreting and applying University and sponsor policies; and learning and mastering a wide variety of government databases related to the federal government’s mandate of electronically exchanging research information.

The Grants and Contracts Administrator functions as a research administration “hub,” serving as the liaison between the University and federal and private sponsors; and plays a strategic role in the management of the University’s sponsored funding by the Office of Research Services.

As well, they are essential due to the unique restrictions, regulations and procedures governing expenditure of federal, private and corporate sponsored funding, as well as the significant negative impact to the individual and the University in the event of mismanagement of funds.

The Grants and Contracts Administrator provides high quality customer service – that is, 1) clear, concise and accurate responses to inquiries/requests from faculty and administrators, 2) follow through on any issues that require contact with other internal or external departments, 3) effective hand offs to other team members or other internal departments so details do not fall through the cracks and cause incomplete resolutions or unanswered questions, 4) fast and timely responses to inquires/requests and 5) a supportive and professional attitude toward faculty and administrators doing research.

Work Interactions

Reporting to the Director of Research Services, the Grants and Contracts Administrator has daily, fast-paced, face-to-face, phone and email interaction with faculty and administrators, responding to inquiries, reviewing proposals and awards, evaluating budgets, budget justifications, other sponsor required forms, and assisting in the formulation of clear, concise Statements of Work for subcontracts (if applicable).

They interact with government and private sponsors to request pre-award spending, expense authorizations, contract language changes, project changes, interpretation of the regulations, no-cost extensions, and transfers of awards.

As well, they interact frequently with the leadership (Associate Provosts, Deans, Division Directors, Chairs, Senior Business Managers), faculty and administrators on grant related policy and financial matters; and work closely with Sponsored Programs Financial Operations, Risk Management, and Tax and University Counsel on compliance related matters.

And finally, they are on-call outside of regular business hours for matters that require Research Services (OSP) intervention outside the business day.

Qualifications

• Bachelor’s degree
• 7 to10 years of progressively responsible experience in a university or other non-profit grants and contracts office – preference for experience with contracts and other external funding vehicles
• Proficiency with Microsoft Word, Microsoft Excel, PowerPoint and Adobe Acrobat and adaptable to the ever changing technology within the University
• Demonstrated proficiency with use of databases – preference for experience with the use of Community of Science/Pivot funding opportunities and expertise databases, the National Science Foundation’s FastLane database, Grants.gov, or other federal government electronic systems
• Excellent verbal and written communication skills
• Ability to work independently, prioritize work, manage deadlines in a semi-stressful environment, and diplomatically juggle complex situations involving the competing interests of faculty during periods of high volume
• Excellent articulation and analytical skills
• Diplomacy skills, flexibility, and the ability to maintain confidentiality
• Ability to think logically and to use appropriate judgment
• Ability to be successful in an environment of personalized customer service and in maintaining the Office’s excellent reputation
• Ability to professionally interact and work with a large number of faculty and administrators from all levels and from a variety of departments, disciplines and cultures
• Ability to initiate and foster working relationships with sponsor representatives
• Willingness and availability to work on-call outside of regular business hours for matters that require Research Services intervention outside the business day

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation .

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center .