Grants Accounting Manager

Job Posting Title:

Grants Accounting Manager

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Oct 14, 2022

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The goal of the OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

We embrace the ideas and perspectives of a diverse set of talented people — of varied backgrounds, races and life experiences. We strive to create an environment where all members are empowered to be true to themselves, to participate fully in our vibrant culture and to thrive as individuals. Creating and maintaining a healthy community where all members feel welcomed, valued and respected is a foundational pillar for the University of Texas. 

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 
• Paid vacation, sick leave, and holidays 
• Teachers Retirement System of Texas (a defined benefit retirement plan) 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards  

Purpose

To serve as a Grant Accounting Manager on the Sponsored Projects Award Administration (SPAA) team in the Office of Sponsored Projects.  Provide mentoring, guidance and direct supervision to a team of post-award Grants and Contracts Specialists and administrative staff.  Support to the SPAA Assistant Director.

Responsibilities

• MANAGEMENT OF CENTRAL SUPPORT STAFF: Supervise the day to day tasks of Central Support staff. Meet with staff frequently to discuss day to day operations. Ensure that staff are adequately trained and equipped with the appropriate resources. Assist staff with resolving issues that arise as needed.
• STRATEGIC PLANNING: Proactively assess the needs of the Central Support staff. Monitor processes and procedures to ensure efficiency. Take initiative to find resolutions based on the best practices and principles of grants management.
• MONITOR COLLECTIONS AND RECEIVABLES:  Provide oversight for the Receivable process. Review reports monthly to determine areas of importance and risk. Intervene in the receivable and collections process when management response is needed. Assist with the write-off and legal process at year end.
• AUDIT COORDINATION: Assist with monitoring, coordinating and facilitating internal and external audits.  Manage any audit issues related to refund or write-off to ensure account reconciliation in Define. Audits include State, Federal, and Private.
• REGULATORY REPORTING: Assist with year-end SEFA reporting process. Prepare the necessary journal entries needed for Accounting to complete year-end AFR entries. Communicate with SPAA staff regarding corrections needed during the SEFA confirmation process. Ensure quality assurance with SEFA data.
• SYSTEMS EVALUATION: Build quality assurance into the work performed by supervised personnel in these systems, i.e. *DEFINE, Workday, and UTRMS.
• Other duties as assigned.

Required qualifications

Bachelor’s degree in accounting or related business degree.  Two or more years of professional experience in research administration or a related area with experience in a grant management level position.  Strong demonstrated supervisory and communication skills.  Experience using financial systems or fund accounting systems, and receivables and collections.  Ability to identify and implement process improvements, think critically and make decisions, ability to problem solve through strategic planning.  Ability to interpret and ensure compliance with federal, state and University policy.  Must be eligible to work in the United States for any employer on a full-time basis. 

Relevant experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree.  More than the required years of experience, CRA certification, experience with a software system transition.  Supervisory level experience in a sponsored projects office at a University.  Experience working with internal and external auditors and knowledge of preparing audit responses.  Experience with DEFINE and Workday HRMS/Payroll & Financial.

Salary Range

$80,000 + depending on qualifications

Working Conditions

• Repetitive use of keyboard at workstation
• Repetitive use of standard office equipment
• Access to internet required for remote work

Work Shift

• Flexible work hours between 7am and 6pm, regular work schedule must be approved by direct supervisor and may dependent on current need for team coverage
• OSP employees may be considered for remote work; employee must meet all of the qualifications outlined in OSP’s Flexible Work Arrangement Policy and submit required documentation outlined in the University’s Flexible Work Arrangement Policy

Required Materials

• Letter of interest
• Resume/CV
• 3 work references with their contact information; it is recommended at least one reference should be from a current or previous supervisor
• Candidates who do not upload all required documentation will not be considered for the position

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.