Graduate Program Administrator (Term)
Carleton University
TERM Assignment:
Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties and Responsibilities:
The Graduate Program Administrator is responsible for the efficient administrative operation of all aspects of the Clayton H. Riddell Graduate Program in Political Management (MPM). The Graduate Program Administrator reports to the College Administrator of the Arthur Kroeger College of Public Affairs and works closely with the MPM Program Director providing support and advice. The MPM Program is resident in the Arthur Kroeger College within the Faculty of Public Affairs.
Qualifications:
The incumbent must possess the following qualifications:
• Communicate effectively with all levels of internal and external contacts.
• An extensive knowledge of both University and general administrative procedures in order to act as an important source of information to students and faculty members.
• Possess strong understanding of the requirements of the Master of Political Management program.
• Display maturity when working under pressure, flexibility and resourcefulness when dealing with competing work priorities.
• Excellent interpersonal skills the incumbent must also be capable of relating successfully to all members of the University community (staff, faculty, and students) and responding to queries in a professional manner, and possess the ability to work successfully with guidance from the Program Director, Practicum Coordinator and the College Administrator.
• Personal initiative and independent problem solving are essential.
• Tact, reliability, sensitivity to various cultural profiles and the ability to maintain confidentiality are essential.
Education and Experience:
The above is normally acquired through the completion of:
• Completion of a three year university degree.
• Three to four years’ experience in a university setting with increasing responsibility.
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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