Graduate Program Administrator (Term – UTemp)
University of Toronto
Date Posted: 05/28/2024
Req ID:37542
Faculty/Division: Faculty of Arts & Science
Department: David A. Dunlap Dept of Astronomy and Astrophysics
Campus: St. George (Downtown Toronto)
Description:
About Us:
UTemp is hiring!
UTemp is the University of Toronto’s short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto.
The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.
Your responsibilities will include:
- Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual’s background.
- Analyzing and making recommendations on PHD award funding allocation
- Preparing Graduate supervision Awards, stipends, and TA hours allocation.
- Providing detailed information on PHD program and/or course eligibility requirements, procedures, policies and deadlines.
- Verifying that students have access to courses in student information systems.
- Reviewing and approving changes to program requirements for exceptional cases.
- Preparing and analyzing statistical information to inform enrollment projections and planning.
- Organize the PHD student recruitment session.
- Analyzing service delivery and/or internal processes and recommending improvements.
- Preparing the dossier of Postdoctoral fellows.
Essential Qualifications:
- Minimum 1 year experience as a Graduate Administrator in a PhD environment
- Demonstrated experience in allocation and administration of PhD funding packages
- Basic to medium knowledge of MS Excel and MS Office 365, ACORN/ROSI.
- Experience managing admissions and recruitment of students in a PhD environment
- Experience contacting external examiners for final oral exams in a PhD environment
- Experience coordinating travel arrangements
- Experience with eMarks processing
- Familiarity with SGS graduate policies and procedures.
- Basic proficiency with SLATE
- Basic knowledge administering postdoctoral fellowships and their dossier.
NOTE: This is a 6-month contract opportunity offered via UTemp.
Closing Date: 06/09/2024,11:59PM ET
Employee Group: PM
Appointment Type: Budget – Term
Schedule: Monday to Friday; 8:45am – 5:00pm
Hourly Rate: $42.03/hour
Job Category: Student Services
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