Graduate Admissions Coordinator I

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:

The University of Central Florida (UCF) is seeking to hire two (2) Graduate Admissions Coordinator I positions. Positions to be filled are # P16213 and # P37018.  

Under the supervision of the Assistant Director of University Admissions, this position supports the College of Graduate Studies, graduate programs, and prospective, and incoming graduate students throughout the graduate admissions process. The primary responsibility is to recruit, evaluate, and participate in the selection of candidates for admission to targeted market segments as assigned. Attention to detail, strong customer service skills, and a strong work ethic are key characteristics for anyone in this position. 

Responsibilities: 

• Evaluate and process graduate applications and supporting materials to ensure College of Graduate Studies policies and university admission regulations are met. Independently reviews and approves admissions actions by graduate programs to determine if applicants meet minimum Board of Education (BOE) and Board of Governors (BOG) and university standards for admission or readmission to graduate status.

• Responsible for management and control of all admissions decisions and related issues. Calculates necessary baccalaureate, master’s, or doctoral GPA for admissions in compliance with university admissions standards. Authorizes application holds and removal of holds when the file becomes complete. Admits and denies certain students without graduate program approval.

• Compiles and organizes data for statistical surveys and reports to the Director of Admissions, the Dean of the College of Graduate Studies, Institutional Knowledge Management, and BOE. Evaluate and clear all assigned student record clean-up audits in the student database system.

• Collaborates with graduate program faculty & staff to answer questions related to graduate admissions regulations, policies, and procedures. Addresses questions, concerns, and problems regarding the graduate application review system and other technologies used throughout the admissions process to provide support to our campus partners. 

• Serves as liaison between applicants and graduate programs staff. Responds to student inquiries and counsel graduate students about application and admissions policies/procedures. Reviews and evaluates the application and academic credentials to advise applicants.

• Investigates problems regarding student files and assist students with registration, class schedule, and website navigation. Communicates with faculty and staff to resolve student registration issues. Evaluate and process graduate applications and application materials using PeopleSoft, Slate, and other College of Graduate Students technology.

• Provides helpful and timely customer service for prospective students via phone, email, or other technologies and answers questions for prospective students. Assists with the implementation of regular communication strategies with prospective students from initial inquiry through enrollment. Represents the University and the College of Graduate Studies at recruitment events as needed, requiring travel within the state of Florida as well as out-of-state travel. Assists in planning, organizing, and implementing of all recruitment activities and needs. Facilitates presentations, training, or other workshops for prospective students or current faculty and staff related to graduate admissions. Directly trains and supervises OPS staff assigned to the admissions area.

• Performs other related duties as assigned by the Assistant Director-Admissions, the Director of Admissions, the Associate Dean, or the Dean of the College of Graduate Studies.

Minimum Qualifications: 

Bachelor’s and 2+ years of relevant experience or Master’s degree and 0+ years of relevant experience.

Preferred Qualifications:

• Ability to develop innovative ways to improve flow and accuracy.

• Thorough knowledge of graduate admissions best practices, Board of Education, and University rules and regulations.

• Knowledge of Slate, PeopleSoft, and Microsoft Office Suite.

• Prior recruitment experience.

Special Instructions to the Applicants:

• UCF is seeking to hire two (2) Graduate Admissions Coordinator I positions. Positions # P16213, & # P37018. 

• If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21)

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Graduate Studies

Work Schedule

Monday through Friday. 8:00 AM to 5:00 PM

Type of Appointment

Regular

Expected Salary

$42,367.00 to Negotiable

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at  http//www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.