Graduate Academic Coordinator

Saint Louis University

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

This role provides graduate academic advising and student services and program support for masters-level graduate programs at Saint Louis University. This person serves as a primary point of contact for students in our professional master’s programs, building strong relationships and providing sound academic advising. Coordinating closely with the appropriate academic program directors, Associate Deans, and faculty, the person in this role will provide a seamless academic experience from admission through graduation for non-thesis masters students.

Job Duties and Responsibilities

  • Works with department chairs, program directors, and faculty graduate coordinators each semester to assess students’ needs, important deadlines, and communicates with faculty regarding relevant programmatic issues.

  • Manages student onboarding and provides support for graduate students in the areas of orientation, course registration, academic monitoring, documentation of curriculum exceptions, and graduation clearance in their assigned programs. Engages with students as appropriate to support academic success, progression, and retention.

  • Orients graduate students to important resources, including: the graduate student handbook for their program, programs of study, annual student reviews, and typical milestones and timelines for graduation. Works with faculty, department chairs or program directors, and associate deans on academic integrity guidance for students.

  • Refers students to appropriate campus resources, personnel, and support services.    

  • In coordination with appropriate programs, advises students on course selections, petitions, waivers, transfer credits, and provides support during the registration process.

  • Supports annual graduate student evaluation process and handles probation and transfer processes.

  • Provides communication, verification, and follow-ups to graduating students to ensure all degree requirements have been met.

  • Maintains graduate programs’ technology platforms with up-to-date student resources, schedules, and information.

  • Responds to inquiries from matriculated students.

  • Works with program directors, and other academic leaders to deliver programming for graduate students throughout the semester.

  • Collaborates with OIS, academic programs, and student affairs to coordinate student experiences and co-curricular events for international students.

  • Participates in university-wide or school/college committees where appropriate.

Preferred Knowledge, Skills, and Abilities

  • Knowledge of student personnel administration and best advising practices 

  • Knowledge of professional graduate programs

  • Ability to manage multiple tasks with accuracy and timeliness in a fast-paced environment

  • Ability to relate/interact with diverse student populations, institutional personnel, and the public

  • Ability to work collaboratively with university stakeholders

  • Sensitivity to the needs of international students

  • Ability to maintain confidentiality

  • Ability to adapt to work environment changes, and relate to diverse population

  • Ability to organize time, projects, and details 

  • Ability to assess situations and exercise discretion and independent judgment as appropriate

  • Ability to supervise student workers

  • Interpersonal/communication skills

  • Strong written communication skills, with ability to interpret instructions and share with others

  • Ability to identify students’ needs for support services, and make appropriate referrals

 Required Education

Master’s degree or equivalent professional experience required.



Staff Program Support

Scheduled Weekly Hours:


Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.

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