Governance Support Officer

• Office of the Vice Chancellor

• HEW Level 6 – $82,399.95 to $88,503.79 plus 17% Super

• Permanent full-time position

• Closing date on Monday 3rd October 2022 11:00PM AEST

• UQ Careers: R-14550

About This Opportunity 

You will support the governance priorities of the Offices of the Vice-Chancellor and the Provost through the coordination and preparation of business associated with the Senate, the University’s key management committees, including the University’s Senior Executive Team, and other senior groups and forums as required. The role will also contribute to the effective and efficient operations of the Offices through provision of high level administrative and governance support.  

You will provide key support by assisting with the preparation of agendas, coordination of meeting arrangements and tracking of actions arising from meetings. You will also provide guidance and quality oversight for key committees in the Offices of the Vice- Chancellor and the Provost, including document and template governance, tracking of upcoming business, and compliance with University policies. You will also assist with the coordination of key strategic retreats and forums hosted by the Vice-Chancellor and Provost.

Your role will also see you identifying opportunity for business improvements in relation to the provision of your duties above.

This role is subject to The University’s Code of Conduct and UQ’s Values.  

About You  

You will demonstrate previous experience in administrative support to senior executive committees or board of directors, within complex organisations. Your approach to work will be characterised by exemplary customer service, the ability to manage competing demands and attention to detail. You will have outstanding communication and interpersonal skills with the ability to interface with all levels of an organisation. Particularly, you will have strong written communication skills, with the ability to synthesise information in the development and review of key documents.

Due to the nature of this role, a professional approach with the ability to demonstrate judgement and discretion in with confidential and sensitive information is essential.

Completion of a tertiary qualification in a business administration or other relevant field will be looked upon favourably.

About the Office of the Vice Chancellor

The Vice-Chancellor is the Chief Executive Officer of the University and is responsible to the Senate for the overall direction of strategic planning, finance and external affairs. The Vice-Chancellor serves on a large number of internal and external committees, and represents the University in a range of national and international forums.

The Provost assists the Vice Chancellor in building the University’s academic capability and embedding a performance culture in support of the University’s strategic objectives. This includes the promotion of interdisciplinary innovation and collaboration. The Office of the Provost leads University budget and planning processes and is responsible to the Vice-Chancellor for the performance of the University’s faculties and major research institutes. The Provost also oversees risk management and the allocation of significant human, financial and capital resources of the University.

What We Can Offer 

This is a full-time continuing position at HEW Level 6.

The full-time equivalent base salary will be in the range $82,399.95 to $88,503.79 plus super of up to 17%.

For further information about UQ’s benefits, please visit Why Work at UQ and review The University of Queensland’s Enterprise Bargaining Agreement 2018 – 2021 . 

Questions? 

To discuss this role please contact Joanne Connah – Director, Office of the Vice Chancellor: j.connah@uq.edu.au

For application queries, please contact recruitment@uq.edu.au stating the job reference number in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Responses to the selection criteria

• Resume 

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.

About the Selection Process 

   
To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted. 
 

Other Information 

You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.  

All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.  
 

We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to recruitment@uq.edu.au . 

If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.