Governance and Fundraising Adviser

Position description

CONCORD is seeking a highly motivated and well-organised Governance and Fundraising Adviser to support the Director on all governance-related work and on fundraising. The post-holder will be responsible for a range of duties aimed at ensuring CONCORD’s compliance on all governance matters and at fostering effective and strategic collaboration between the CONCORD Secretariat and the Board. Duties will include overseeing respect of our statutes and internal regulations, convening our quarterly Board meetings, organising our annual General Assembly and ensuring timely follow-up and communication between all relevant actors (Members, Delegates, Board and Secretariat). You will also provide support to the Director in identifying fundraising opportunities, setting up meetings with potential donors and conducting due diligence.

ROLE SPECIFICATION

CONCORD is governed by a General Assembly made up of 57 Member Delegates and by a democratically elected Board which supports and oversees the work of the Secretariat and gives strategic direction to the Confederation to ensure our continued relevance and impact. The post-holder will work closely with both bodies to facilitate their work, by providing continuous support during before and after their meetings and overseeing CONCORD’s legal obligations from a governance perspective.

Key areas of responsibility

Governance

• Acts as the guardian of our Statutes, Internal Regulations and Annexes such that they are correctly implemented and accessible to Delegates at all times;
• Ensures that CONCORD complies and keeps up-to-date with Belgian legislation from a governance perspective: reviewing our statutes and internal regulations when necessary with the help of a lawyer and by keeping our legal and statutory records updated with the relevant authorities: Moniteur Belge, Ultimate Beneficial Owners (UBO) register, Banque Carrefour des Entreprises (BCE) and Transparency Register;
• Draws up the agenda for and attends and minutes all Board and ExCo meetings, working closely with the Director to ensure timely preparation, strategic discussions and appropriate follow up;
• Ensures relevant information, decisions and action points are circulated between the Board, Secretariat and Members and maintains all internal and external records; pertaining to our governance structures (Board members election profiles and mandates, our Governance library, CONCORD’s guides for delegates, etc.);
• Coordinates the production of CONCORD’s Annual Report;
• Manages the governance-related budget and ensures all finance procedures are respected.

General Assembly Management

• Organises and convenes the annual General Assembly from start to finish, strategising with the Director on the theme of the GA, reflecting on methodologies for working sessions, coordinating the logistics, enlisting the help of all team members, and liaising closely with the Director, Head of Finance and Membership Adviser to ensure all preparatory work and follow-up is looked after in compliance with our statutory obligations.

Fundraising

• Provides support to the Director in identifying fund-raising opportunities, ensures timely and relevant information is provided, researches potential donors, keeps track of possible funding opportunities or leads, sets up meetings etc.;
• Conducts due diligence and prepares documentation for Board discussions;
• Supports proposal writing.

PERSON SPECIFICATION

The successful candidate will understand and be committed to CONCORD’s vision and goals in addition to the following:

Knowledge:

• Academic background or professional experience in governance or in non-profit administration;
• Fluency in French and English is a must;
• Computer literate, including management of database, G-Suite tools and MS Office suite.

Experience:

• At least 4 years of professional experience (excluding student internships and traineeships) supporting a busy Director and/or Board, preferably in the non-profit sector or in office administration, especially taking care of the legal aspects of running an organisation and/or organising key events;
• A legal background would be extremely helpful;
• Experience in working in an NGO, whether in Europe or elsewhere would be an asset.

Skills:

• Excellent interpersonal and communication skills and collegial approach, able to relate to people from diverse backgrounds with different needs;
• Strong planning, organisational and multi-tasking skills;
• Team player; proactive; self-starter;
• Problem-solver: able to identify issues and problems and propose solutions;
• Discretion: able to handle confidential and sensitive information;
• Ability to work with legal texts;
• Ability to work quickly and responsively with an eye for detail.

Application instructions

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