Global Program Coordinator

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35

Position Summary

Reporting to the Director of the Global Health Division, the Global Program Coordinator will support the Division of Global Health and its two offices and their respective deans: Office of Global Health Research and the Global Initiatives at Columbia University School of Nursing.  The Coordinator will play a key role in maximizing the efficiency and effectiveness of global activities which includes student-related programs, global health research administration, and coordinating the scholarly visitor process at the School by assisting in streamlining workflow and communications. 

Responsibilities

• Assisting in the coordination of faculty and student visitor requests to Columbia Nursing from global institutions, including obtaining necessary approvals, preparing visa documents, requesting space and computer set-ups, and handling other related logistics
• Tracking global research and student experiences and visitors
• Assisting in the planning and executing the Master’s and Doctoral student recruitment process for both credit- and non-credit bearing global clinical experiences, research and practicums, including student interviews, orientation, evaluations, logistical and operational aspects in compliance with university travel policies. Serves as a point person for student questions
• Scheduling and handling logistics for various meetings, workshops, seminars, conferences, and other events including booking spaces, coordinating room set-ups, ordering catering, note-taking, etc.
• Coordinating summits, conferences and other special events, including creating and sending invitations, tracking RSVPs, etc.
• Handling travel arrangements, registrations and reimbursements for the Division Deans, including organizing and processing travel expense reports
• Providing administrative assistance to the Division Deans, including managing their calendars, scheduling conference calls, responding to emails, etc.
• Working collaboratively with School and University offices to meet the goals of the Global Health Division, including the Offices of Human Resources, Finance & Accounting, Grants Management, Diversity, Student Affairs, etc.
• Performing other projects and responsibilities as needed and assigned

Minimum Qualifications

• Requires a bachelor’s degree or equivalent in education and experience, plus three (3) years of related experience.
• Ability to manage time effectively, handle a wide variety of complex tasks simultaneously, and work accurately and efficiently.
• Strong organizational skills are a must for this role. The successful incumbent will be a self-starter with excellent verbal, written and interpersonal skills. She/he/they will also be proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Must have the flexibility to work extended hours when necessary.
• Availability and willingness to participate in international travels.

Preferred Qualifications

• A Master’s degree and experience working in a university setting are strongly preferred for this role.
• Experience in working with students and coordinating global experiences and practicums in a higher education setting are strongly preferred for this role.
• Applicants with an interest in research, specifically in global health and/or research with vulnerable populations, will also be given special consideration.
• Knowledge and prior use of Panopto, International SOS, and statistical research tools/software is a plus.

Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.