Gift Services Analyst – 119592

This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

UCSD Layoff from Career Appointment: Apply by 10/24/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/2/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

Reporting to the Assistant Director of Gift Services, the Gift Services Analyst is an integral member of the Office of Gift Services. The incumbent is responsible for the creation and maintenance of all gift funds in Advancement’s donor database (ESP) and Advancement’s STAR dashboard (STAR). Gift fund integrity is critical to ensure accurate financial reporting for the UC San Diego Foundation and Regents, internal and external Private Support reporting and Stewardship fund reporting. Ensuring gift fund integrity is accomplished through analyzing, verifying and monitoring gift fund data, exhibited knowledge of University and Office of the President policies and procedures regarding gift funds, understanding of campus infrastructure, and performing routine reviews of fund owner accuracy and fund activity. This process involves a high level of analysis, understanding of fund accounting, ability to work in donor and accounting databases, and strong communication skills, both verbal and written, with customers, constituents, and staff. This position requires an individual who is highly detail oriented who can learn and comprehend complex databases with highly detailed policies and procedures.

The Gift Services Analyst will work closely with Advancement Services personnel, as well as Development staff and members of the campus community. The incumbent will use professional concepts and apply organizational policies and procedures to resolve various issues. Work on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercise judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

• Occasional evenings and weekends may be required.

• Must be willing and able to travel and have access to reliable transportation.

Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at UC San Diego Staff Associations network and Campus Community Centers.

• Bachelor’s degree in relevant field or an equivalent combination of education and experience. Successful completion of college or junior college accounting courses through the intermediate accounting level.

• Working knowledge of finance policies, practices, and systems. Proven ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.

• Demonstrated understanding of fund accounting and chart of accounts terminology.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

• Demonstrated hands-on experience in using computerized ledger and database systems. Experience using computerized accounting and database systems – familiarity with automated input and reconciliation of data, investigating differences, making necessary corrections and maintaining fund data integrity in databases.

• Demonstrated experience in providing solutions and/or recommendations using innovative thinking to arrive at a solution.

• Extensive experience in exercising discretion and judgement and in maintaining the security of confidential and sensitive information and materials.

• Strong sense of ethical conduct that will inspire confidence and motivation with the proven ability to persuade colleagues, donors, and prospects.

• Highly detail oriented with a critical degree of accuracy regarding data entry and analysis. Ability to meet deadlines and work independently in an environment with fluctuating priorities and frequent interruptions. Ability to adapt to changing priorities. Demonstrated ability using organizational skills to multi-task in a high volume environment.

• Excellent service orientation. Proven ability to adopt the standards and processes of quality service as a work philosophy.

• Strong written and verbal communication skills that demonstrate correct grammar usage, syntax, and format, with the ability to write and explain policies and procedures after analyzing business requirements, regulations and similar information. Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

• Excellent communication manners, exercising good manners and grammar during all communications. Demonstrated interpersonal skills at all levels within the unit. Demonstrated experience successfully interacting with all levels of people within and outside the organization, using a high degree of diplomacy, tact, and a high-quality service attitude.

• Proven ability to be a part of a team effort. Positive attitude toward office goals, priorities, and personnel.

• Demonstrated competency and commitment to equity, diversity and inclusion.

• Job offer is contingent on clear Background and Reference Check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.