Functional Finance Analyst

University of British Columbia


Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Administration, Level C

Job Title
Functional Finance Analyst

Department
Finance Product Integrated Service Centre Finance and Operational Excellence VP Finance and Operations

Compensation Range
$6,677.33 – $10,433.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
August 1, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary
The University of British Columbia (“UBC”) is a global centre for teaching, learning and research, consistently ranked among the top 20 public universities in the world and recently recognized as North America’s most international university. UBC is a diverse environment, with almost every industry vertical represented from healthcare, education, food and beverage, legal, media, real estate, etc. and with more than 70,000 members of the community UBC’s service providers need to be able to meet a variety of stakeholder needs with both robust and mature operational capabilities combined with the agility and innovation required to meet the ambitious objectives laid out in its new Strategic Plan: Shaping UBC’s Next Century.
Organizational Status
Reports to the Finance Product Manager. Works in partnership across the functional Finance, Student and HR teams and the broader UBC community to deliver an integrated solution for all stakeholders. Frequently engages with teams and team members across the broader ISC and UBC community to understand project requirements, including interdependencies and impacts.
Work Performed

1) Acts as the product resource for Finance and related areas (e.g., payroll).

– Partners with key stakeholders to develop business requirements; details functional specification documents, and test cases.
– Identifies Finance functional requirements for the ISC by consulting with the stakeholder community to determine design elements and prioritize enhancements, changes, and releases.
– Gathers, analyzes and defines reporting needs and requirements and develops reports; partners across the ISC to ensure complex onboard and offboard reports meet University requirements.
– Defines and prepares security roles/groups and work for implementation.
– Identifies and recommends product improvement areas leader. 
– Fields specialist knowledge tickets and support problem and incident resolutions.
– Reviews and prioritize releases, enhancements, and changes.
– Partners across the ISC and broader UBC Community for the creation of use test cases. 
– Conducts business tests for configuration validation and facilitates integrated testing.

2) Develops and maintains effective partnerships across the ISC and broader UBC community.

– Engages in a two-way dialogue as necessary to understand the relationship/intersection between ISC Finance products/services and UBC’s application landscape. 
– Partners cross-functionally across the ISC to align work, priorities and practices, participating in stakeholder review meetings as appropriate.
– Partners across the ISC to ensure complex onboard and offboard reports (incl. boomerang reports) meet university requirements.
– Partners with Application Sustainment and UBC IT to support the definition and documentation of future Finance business needs, processes, and interdependencies.

3) Partners to move UBC’s practices from “system of record” to “platform of engagement” through collaborative and innovative efforts.

– Solicits feedback fostering an agile, innovative, and collaborative transformation experience.
– Partners with relevant stakeholders to resolve issues related to engagement, adoption, sustainment, and continuous improvement.
– Participates in and contributes to the UBC Operational Excellence community of practice.

4) Actively promotes best practices in the security and privacy of personal information and data; makes recommendations to improve processes and procedures where necessary.

5) Performs other related duties as required.

Consequence of Error/Judgement
Contributes to the broader Product Continuous Improvement team and UBC’s Finance strategies. Supports decision-making regarding the planning and delivery of complex and campus-wide products and services. Focusing on partnerships and product excellence will ensure optimal functionality and customer satisfaction and support of ISC’s strategic goals.
Supervision Received
Reports to the Finance Product Manager within the Product Continuous Improvement team. Works in partnership on a team with wide latitude across the ISC. Work is reviewed in terms of quality, achievement against objectives, and focus on collaboration and innovation.
Supervision Given
Acts a mentor or coach to peers as required.
Preferred Qualifications

Undergraduate degree in a relevant discipline.   Relevant Disciplines include: Business Administration.  A minimum of 5 years of experience or the equivalent combination of education and experience.    Experience working with ERP software is preferred. Eligibility for and interest in pursuing their CFA or CPA designation would be considered an asset. Workday experience is an asset. Experience working in a complex, academic and multi-union environment is preferred. UBC experience is an asset.

Demonstrated experience administering and upkeeping a financial management system or Enterprise Resource Planning system throughout periods of significant change. 
– Demonstrated ability to engage with stakeholders and to analyze and provide insight regarding a range of Finance products.
– Proven knowledge of business process re-engineering / improvement, data analysis, and data modeling (conceptual, logical).
– Demonstrated experience in agile management or other related methods is considered an asset.
– Demonstrated knowledge and proven experience in producing business requirements, use cases, user scenarios, user stories, and business process maps. 
– Demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating to diverse audiences. 
– Excellent interpersonal skills including active listening, written and verbal communication, and conflict management.
– Strong attention to detail and accuracy; exercise tact and discretion.
– Proficiency with MS Office Business Productivity Tools specifically for reporting, metrics, and data validation.
– Demonstrated ability to work in a collaborative and inclusive manner, fostering equitable experiences and a respectful environment through reflection, empathy, sensitivity, and curiosity towards differences across teams.
– Demonstrated experience in Change Management and working within an innovative, fast-paced environment.

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