Fiscal Assistant I

Fiscal Assistant I/II

Process departmental travel via PeopleSoft, monitoring project balances in travel or expense categories to assure funds are available before encumbering travel.  Enter appropriate information for travel authorizations and expense report approvals; and upon completion of the trip, ensure that the traveler has provided all required receipts for their travel expenditures.  Advise travelers on university policy and requirements for allowable travel expenditures.  Maintain travel files as needed to meet audit requirements.

Reconcile purchasing card purchases and coordinating with faculty, staff, and students to ensure that all purchases are processed on the correct research or departmental account.  Maintains required invoices for purchasing card purchases ensuring that signature or email approvals are filed along with the purchasing documents.

Process documents necessary to correct any errors that are discovered in the monthly reconciliation process.  Resolve accounting problems in the university system including non-payment of invoices, lost travel and purchasing vouchers.  Process expense refunds to correct charges make to incorrect accounts and account codes and over-expenditures on accounts.  Ensure that corrections are completed accurately.

Input purchase requisitions into myUF Market and other related purchasing transactions into PeopleSoft for processing for assigned faculty.  Track all inputs to monitor for accuracy and receipt.  Process reimbursements for faculty and students who purchase on research and overhead account and with personal funds. Monitor workflow to ensure timely processing of purchasing activities.

Other duties as assigned in support of department fiscal activities.

Fiscal Assistant I: $16.00-$19.00 per hour
Fiscal Assistant II: $17.00-$21.00 per hour

Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Applicants will be evaluated and hired at the level for which they qualify.

Ability to interact cordially with faculty, staff and students

Working knowledge of UF travel policies and procedures

Ability to clearly communicate both in writing and verbally

Ability to prioritize tasks

This position has been reposted. Previous applicants are still under consideration and need not reapply.

In order to be considered for this position, applicant must upload a cover letter and resume with application.

We offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of a unit’s usual working hours. 

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference Page  for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.