Financial Proc. Spec 4 (Gr5)

Staff – Union

Job Category
CUPE 2950

Job Profile
CUPE 2950 Salaried – Financial Proc. Spec 4 (Gr5)

Job Title
Financial Proc. Spec 4 (Gr5)

Department
Finance Team Providence Health Care Research Institute Faculty of Medicine

Compensation Range
$3,762.00 – $3,955.00 CAD Monthly

Posting End Date
September 19, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Dec 31, 2023

Job Summary
Under the general supervision of the Finance Manager, James Hogg Research Centre, provides support to the centre in the areas of complex financial processing and general office administration.
Organizational Status

Reports to the Finance Manager; interacts with and responds to various requests from Principal Investigators amongst the centre and staff members.
Work Performed
Performs accounting related tasks such as accounts receivable, accounts payable  for funding held at UBC, Providence Research, Providence Health Care and St. Paul’s Foundation.  Monitors financial transactions for the centre operating and trust accounts using both Workday and Peoplesoft to ensure expenses are within budget allocation; Assists in the reconciliation of monthly ledgers and preparation of financial reports; Prepares documents for accounts receivable invoices: Tracks internal and external invoices, processes payments, and initiates follow-up action as required; Monitors internal billing accounts, reconcile project grants, this can including setting up research trust  accounts and following up to resolve problem accounts.  Assesses the accuracy of GST and PST on invoices, and self assesses such taxes where necessary., disburses payments in accordance with UBC and Providence Research policy, deposits cash/cheques, and ensures that the fund is balanced and reconciled; Ensures correct allocation of funds to trust accounts, Maintains financial transaction and supporting documentation files; Extracts data and prepares financial and statistical data and materials for reports, ;reconciles corporate credit card to the JD; Performs Providence Research payroll related duties, performs other related duties as required.
Consequence of Error/Judgement

Failure to perform these duties in an accurate, timely and comprehensive manner can have serious financial consequences for the unit and its operation; improper requisition processing and keying of payment requisitions can provide misleading expenditure/revenue records and severely hamper preparations of budget projections.
Supervision Received
This position works independently under the general supervision of the Financial Manager and. It is expected that the incumbent will work within broad Departmental objectives/guidelines and exercise considerable initiative in carrying out the responsibilities of the position. Unusual situations will be handled in consultation with the Finance Manager.
Supervision Given
No supervision given.
Minimum Qualifications
High school graduation, plus two-year post-secondary diploma in accounting, plus three years of relevant accounting experience, or an equivalent combination of education and related experience.
Preferred Qualifications

High School graduation and two-year post-secondary diploma in accounting and 3 years of related experience or the equivalent combination of education and experience. Knowledge of UBC Workday; Computer experience required (Word, Excel, Outlook and Internet explorer); Effective oral and written communication, interpersonal, problem-solving and organizational skills; Ability to type 60 w.p.m. and to operate a normal range of office equipment; Ability to multitask and prioritize work to meet deadlines; Ability to exercise tact and discretion, initiative, judgement, integrity and diplomacy; Ability to maintain accuracy and attention to detail; Ability to work both independently and within a team environment.