Financial Manager

October 11, 2024

University of Oklahoma


Financial Manager – 
Job Number:
 222914 
Organization
: Advanced Radar Research Center
Job Location
: Oklahoma-Norman-Norman Campus
Schedule
: Full-time
Work Schedule: M-F, 8-5
Salary Range: Commensurate based on experience
Benefits Provided: Yes 
Required Attachments: Resume, Cover Letter 

Job Description

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As a vital member of the Advanced Radar Research Center this role contributes to the organization by providing administrative and financial management through the tracking, processing, and auditing of financial transactions (e.g., project expenditures, PCard transactions, grant budgets, payroll processing, travel claims, etc.).  This position will also develop, distribute, and support financial reporting for key stakeholders. 

Typical Functions May Include:

Financial Management 

  • Provides financial support for departmental accounts, grants, and manages payroll for the research center.
  • Performs accounting for all accounts, provides financial analysis, data analysis and prepares reports.
  • Manages grant reconciliation, and processing of payroll charges against awards.  Works with multiple sources of funding which may include sponsored research, and federal restricted funds, grants and contracts.  May assist with processing all payments including vendors invoices, individual reimbursements, and other accounts payable and receivables discrepancies as required. 
  • Exercises budget controls by reviewing, and processing requests for financial transactions (requisitions, PCards, Cost Transfers, Travel, etc.)
  • Participates in the implementation and interpretation of policies and procedures related to granting agencies (both federal and state) and the university.
  • Manages approval process for payroll, leave accounting and reporting.
  • Establish and/or manage internal accounting record keeping systems. Ensure data accuracy through regular quality checks; Performs audits to assure accuracy and compliance with internal and external regulations.
  • Supervises financial staff including hiring, training and evaluating performance.

    • Financial Planning 

  • Budgeting: Coordinate updates and maintenance of annual department budgets.
  • Track and manage budget forecasts, including various forecasting inputs (pre-encumbrances, payroll appointments, course buyouts, etc.).
  • Develop, organize, and initiate allocation plans with faculty and leadership.

    • Financial Process & Reporting 

  • Process Excellence: Manage internal processes as assigned.  Support knowledge management activities by maintaining up-to-date documentation. Collaborate with others to map, identify, and promote best practices as well as improve work processes.
  • Data Maintenance: Manage various methods for collecting, processing and storing data retrieved from operational sources (i.e. online forms, email, etc.) and enterprise applications.  Maintain databases, spreadsheets, and other data repositories.
  • Reporting: Create, maintain, analyze, and distribute reporting objects for use by various levels of stakeholders such as Staff, Faculty, Program Managers, ARRC Directors, OU Administrators and Sponsors.

    •  

    Job Requirements

    ––– 

    Required Education:  Bachelor’s degree in Accounting, Finance, Business, Management, or other related fields or equivalent combination of education and /or 48 months of experience will be accepted in lieu of a bachelor’s degree.

    Required Experience: 48 months experience of office management, financial management or related experience.

    Skills:

    • Basic math skills.
    • Ability to speak, read and write clear, concise English.
    • Able to communicate well and build rapport quickly with students, faculty, and staff.
    • Able to understand a chart of accounts and code entries to proper accounts.
    • Knowledge of standard bookkeeping and accounting practices.
    • Proficient in Microsoft Office 365
      • Excel: advanced skills with the ability to connect to and query data sources, create pivot tables & charts as well as build and manipulate spreadsheets.
      • Power Point
      • Access
    • Highly organized and able to handle multiple projects and deadlines.
    • Detail oriented for accuracy of data and information.
    • Complex problem solving, analytical, research and organizational skills.
    • Able to communicate well and build rapport quickly with students, faculty, and staff.
    • Capable of developing and maintaining service channels and providing customer-oriented support to faculty, staff, and students
    • Able to produce reports and complete work within deadlines.
    • Ability to work both independently and with interdepartmental teams on various initiatives
    • Must have proficient professional writing skills for drafting correspondence, summaries, and other required repors.
    • Experience supporting multiple financial accounts

    Certifications:

    • None

    Advertised Physical Requirements:

    • Must be able to engage in repetitive motions, sit for prolonged periods and operate in an office environment.  Frequent exposure to deadlines or other internal / external deliverables may result in time sensitive scheduling or increased work pace; ability to communicate, including expressing oneself or exchanging information with others; ability to use a computer daily.

    Department Preferences:

    • 24 months of experience with financial management / accounting in a higher education environment
    • Previous OU experience, particularly in the budget, accounts payable & purchasing or payroll
    • Experience with PeopleSoft
    • Experience with Jira
    • Experience with Confluence
    • Experience with SharePoint
    • Knowledge of SQL
    • Experience with Lean / Six Sigma or other process improvement methodologies

    Supervision: None

     

    Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testin g .
     
    Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 
     
    Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
     
    Hiring contingent upon a Background Check?– Yes
    Special Indications: None 
    Job Posting
    : Oct 18, 2022

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