Financial Assistant 4

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University of Harrisburg is seeking a Financial Assistant to perform advanced student accounting functions, approve a variety of financial forms and assist staff in resolving financial issues.

  Job Responsibilities: 

• Perform advanced student accounting functions, including write-offs and placing of holds 

• Perform advanced non-student receivable functions; reconcile accounts; resolve customer issues 

• Perform advanced cash handling functions; manage gift receipts; approve Reports of Cash Receipts; resolve issues and problems related to cash 

• Review human resource and wage payroll forms; verify wage form documentation (W-4, I-9, etc.); approve forms based on limited authority granted by Financial Manager 

• Review and audit purchasing card transactions; perform reconciliation of auto-posted transactions, troubleshoot issues for departmental reconcilers and cardholders 

• Approve purchasing and payment forms and transactions based on limited authority granted by the Financial Manager

• Resolves billing and payment issues

• Manage BCDE for area 

• Approve ERS reports based on limited authority granted by the Financial Manager; resolve issues 

• Assure inventory systems are properly updated

• Perform reviews and counts as needed 

• Monitor restricted accounts; create and submit forms to establish new restricted accounts; assist in closing accounts; adjust controls as directed 

• Recommend budget adjustments to the Financial Coordinator based on the review of accounts; adjust controls as delegated 

• Perform Pay and Effort functions

• Submit payroll transfers as required; assist the Financial Coordinator with clearing account 

• Assist staff in supported units with inquiries; resolve issues and direct more complex issues to the Financial Coordinator or Financial Manager

• Recommends and develops updates to communication sites 

• Manage filing systems to assure documents are retained according to established procedures and retention guidelines 

• Perform counts and reviews as directed by the Financial Coordinator 

• Direct and assign the work to other lower-level staff 

Typical Education:

• 5+ years of related experience

• High School Diploma or higher

• Or an equivalent combination of education and experience

 

The following background checks must be completed for this position:  

• Standard background checks

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

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