Finance Intern

Are you a flexible, adaptable, open-minded, self-motivated and energetic individual who can work in cross-cultural settings? The Aga Khan Foundation is currently seeking to engage dynamic and motivated individual for the role of Finance Intern for a period of three (3) months to be based in Nairobi. The Finance Intern will report to the Country Finance Manager.

ABOUT THE AGA KHAN FOUNDATION

The Aga Khan Foundation (AKF), an agency of the Aga Khan Development Network (AKDN), was established by His Highness the Aga Khan in 1967. AKF is a private, not-for-profit international development agency that seeks to provide long-term solutions to society’s problems. AKF brings together human, financial, and technical resources to address challenges faced by the poorest and most marginalised communities in the world. AKF has a special focus on investing in human potential, expanding opportunity, and improving the overall quality of life, especially for women and girls. AKF’s primary areas of focus are Education; Early Childhood Development (ECD); Health and Nutrition; Civil Society; Agriculture and Food Security; and Economic Inclusion.

ROLE PURPOSE: To prepare all payments within approved control systems of AKF and timely submission of all statutory returns.

ROLES AND RESPONSIBILITIES.

• Support in preparation of payments to suppliers/vendors by reviewing support documents before processing.
• Supporting in posting transactions for payments & General Journals in the accounting system i.e. Business Central (BC).
• Review and analysis of all staff travel accountabilities to ensure completeness and accuracy before reimbursements/posting.
• Review of travel requests from all staff to ensure correctness, accuracy and ensure that they align to our policy and procedures.
• Support in preparation of monthly bank statements for AKF accounts. Analyze all bank charges and bank interests.
• Filling of finance related documents and retrieval of the same on request.
• Support in coordinating of finance documents & ensuring payments are approved without any delays by presenting documents to signatories, preparing cheque lists and following up on the sign offs.
• Scanning of documents to signatories, suppliers’ remittance advises, banks support documents and others on need basis.
• Support in Debit notes preparations, photocopying of documents and dispatch of the same.
• Support during audits, retrieving of documents and files, responding to audit queries.
• Support in filing and remittance of statutory returns e.g. Withholding Tax, Withholding VAT, SHIF, NSSF, Payroll deductions e.g. Saccos, HELB as guided.
• Support in preparation of donation receipts, acknowledgement letters and dispatch of the same.
• Any other tasks in the finance office as requested from time to time.

QUALIFICATIONS AND EXPERIENCE.

• Bachelor’s degree in accounting, Finance, or a related Business field with a relevant accounting qualification (CPA, ACCA, CIMA).
• Possess knowledge in computerised accounting systems
• Must have full proficiency in Excel, PowerPoint, MS-Project
• Must possess good interpersonal skills to engage productively with all levels of staff in addition to excellent communication skills
• She/He must have the ability to work under pressure with multiple tasks, demands and deadlines under minimal supervision
• Personal commitment to working as reliable, honest, & trustworthy member of a team
• Possess proven knowledge and understanding of project planning, implementation and good analytical capabilities
• Good organisational skills, with demonstrated ability to manage and prioritise tasks

Note: This Job Description will be reviewed periodically and may be updated to reflect changes in responsibilities or organizational needs.