Finance Coordinator

Job Category
M&P – AAPS

Job Title
Finance Coordinator

Department
Finance Team Providence Health Care Research Institute Faculty of Medicine

Posting End Date
November 18, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date
Dec 31, 2023

In conjunction with the Finance Manager, manages several multimillion dollar project grants, research accounts and contracts by overseeing all expenditures, transferring of funds as necessary, evaluating financial priorities, overseeing the maintenance of internal records, and reconciling the financial services ledger sheets including resolving any discrepancies Performs core accounting functions, budget planning and forecasting. Interprets and monitors financial policies and procedures established by UBC, Ministry of health and the granting agencies that affect the use of grant funds, and ensures compliance with Revenue Canada and the University’s regulations. Responsible for budget preparation for providing orientation and training to HLI investigators and staff with regards to financial administration of grants and contracts Manages deficits that may result from research operations. Responsible for preparing regular timely reports for the director and principal Investigator pertaining to financial activities, actual vs. budgeted reports, etc. using UBC Workday and/or PHC systems Responsible for preparing financial reports for the Directors of HLI Ensuring that expenditures comply with granting agencies policies and terms of conditions Responsible for keeping individual PI’s up to date on their financial status Assisting PIs with budget forecasting and management Preparing financial and budgetary reports for the Finance Manager Analyzing financial statements and reconciliation of UBC, PHC, PHCRI and SPHF accounts Participating in evaluating and making recommendations for cost reductions with the laboratory Managing grants, contracts, awards and agreement documents Responsible for remaining conversant with new accounting procedures and legislation and reporting any new procedures to the Senior Manager Managing the overall receiving and processing of cheques from the Research Special Fund accounts held at St. Paul’s Hospital Opening and closing of new accounts as required Responsible for maintaining all financial records Preparing the financial information needed for completion of grant applications To develop efficient methods and procedures

Consequence of Error

The impact if errors are very high and could seriously jeopardize the loss of grant awards if policies and procedures are not followed.  Shortage of Budget forecast could result in the loss of personnel, equipment and laboratory supplies.

Supervision Received

Works independently with minimal supervision direction and reports directly to the Finance Manager and the Directors of HLI.

Supervision Given

The incumbent will act as office supervisor in the absence of the Finance Manager.

Working Conditions

The applicant will be located at the PHCRI in 1190 Hornby Building

Organization Chart

Reports to the Finance Manager who reports to Director of Operations at PHCRI and Directors of HLI

Organizational chart follows

Personnel Specifications

University degree or an equivalent combination of education, training and experience

Minimum 2 years related experience with a medium to large organization

Ability to work under pressure and meet deadlines

Ability to reconcile accounts and to resolve discrepancies

Ability to communicate effectively both verbally and in writing