Finance, Administration and Human Resources Assistant

Job Description

Context

DRC has been present in Burkina Faso since 2013 with 6 field offices (Dori, Kaya, Ouahigouya, Djibo, Gorom-Gorom and Dédougou) and 01 country office in Ouagadougou. It mainly intervenes in the areas of protection, water, hygiene and sanitation, food security and livelihoods. The organization develops a community approach and seeks, through the implementation of multidisciplinary and cross-border projects, sustainable solutions for populations affected by the conflict – refugees, internally displaced persons, host populations, vulnerable people.

With over one million internally displaced people, approximately 30% of whom have been displaced for a year or more, the humanitarian community must constantly reflect on the short, medium and long-term programmatic perspectives to be implemented. DRC’s program in Burkina Faso focuses on community recovery and development with a multi-sectoral approach.

About the position

The objective of the position is to support the base finance team in daily tasks. This person will work in collaboration with the base finance officer on finance and accounting aspects and will assist in the administrative and human resources management of the base.

Responsibilities: (most important points)

Finance and Accounting

Check that the purchase files are complete before making payment
Check budget availability and consistency between expenses and budget lines before any payment
Alert in case of suspicion of embezzlement, abuse or corruption
Enter expenses daily in Dynamics and attach the documents
Assist with monthly accounting closing (Account reconciliation, etc.)

Verification and compliance with procedures

Verify purchasing and payment files and ensure their accuracy in accordance with DRC procedures, in particular by ensuring budget availability by checking with the Finance Team Leader or the budget monitoring files (BFU)
Receive PRs and DLs, check that the lines are correct using the verification tool and recorded in the commitment tracking before submission for financial validation
Verify that all files are complete and duly signed before transfer with the IDRA or any other document necessary to certify the veracity and eligibility of the files.

Cash book/bank/mobile money management

Check the equation physical balance = theoretical balance daily. Have it signed
In collaboration with the Finance, Administration and Human Resources Team Leader, record daily transactions in the cash book and in Dynamics, when necessary
Responsible for ensuring the correct adequacy of accounting codes recorded for expenses
Responsible for monitoring advances and producing a monthly statement of flows open to management.
Responsible for monitoring taxes and all non-closed financial flows from the base and providing a monthly statement of these flows to the hierarchy.

Treasury

Track cash, bank and mobile money by producing a weekly, monthly or ad hoc statement of needs
Make provision of funds when required on the basis of needs
Pay suppliers, wages of day laborers, consultants and other workers if necessary by checking the documentation beforehand
Conduct a weekly update with logistics and pay suppliers when necessary based on documents
Make the payment of the monthly taxes to the Tax Office.

Make payment of deductions on services and IRF of the various premises within the deadlines

Facilitate the transfer of information and documents

Classify accounting documents according to the order of entries in Dynamics according to the new DRC rules
Archive cash account, cash reconciliation with the Finance, Administration and Human Resources Team Leader
Scan monthly accounting documents and signed bulletins from the database
Ensure that documents are updated in the SharePoint dedicated to the database
Provide the necessary documents in collaboration with the Finance, Administration and Human Resources Team Leader during Landlord Audits

Administration and Human Resources

In support of the Finance, Administration and Human Resources Team Leader, monitor the leave of base staff
In support of the Finance, Administration and Human Resources Team Leader, update personnel files on the basis of needs
In support of the Finance, Administration and Human Resources Team Leader, monitor the contracts of the base staff
In support of the Finance, Administration and Human Resources Team Leader, ensure that all performance and objective evaluations are carried out at the base level
In support of the Finance, Administration and Human Resources Team Leader and with the help of the Country Administration Officer, monitor the various lease contracts as well as provincial obligations.
In support of the Finance, Administration and Human Resources Team Leader, ensure compliance with current legislation relating to the payment of taxes and other provincial and regional obligations.
In support of the Finance, Administration and Human Resources Team Leader, transmit the various official communications coming from the country office to the base and to the stakeholders concerned.

About you

Experience and technical skills (including number of years of professional experience)
BAC+2/3 in Finance/Accounting, economics or any relevant fields
At least 1 year’s experience in a Finance Assistant position or in an audit firm, particularly on a humanitarian mission
Knowledge of an ERP system and mastery of the office suite, particularly Excel, would be an asset.
Very high coordination and communication skills

Education: (including certificates, permits, etc.)