Faculty Assistant

04-Oct-2022

Harvard Kennedy School

59917BR

Job Summary

The Faculty Assistant will work directly with Professor Cornell William Brooks to make valued contributions in support of his teaching, speaking engagements, and social justice advocacy. The Faculty Assistant will play a key role in managing scheduling, communications, course development, and travel arrangements for Professor Brooks. This position will support the work of leading activists, academics, and social justice advocates within Professor Brooks’ classes and national network. 

Position Description

• Manage course delivery: get copyright clearances for course readings and post them on Canvas (online course website), track student work, liaise with guests, coordinate audiovisual support, organize in-class activities, manage office hours for faculty. 

• ​Communicate professionally with internal and external stakeholders on behalf of Prof. Brooks, possibly assist with faculty recruitment or promotion processes. 

• Review, assess, route, answer and monitor follow up action steps on correspondence. Gather and analyze information required for administrative reporting. 

• Manage complex calendars, arrange for individual meetings, appointments and travel arrangements.  

• Prepare expense reports using on-line financial systems (corporate & purchasing cards, Buy-to-Pay, Concur, etc.) for vendor payment and reimbursement. 

• Proofread documents, retrieve research resources, and submit materials for publishing and distribution on campus and globally. 

• Plan events: communicate with guests, reserve rooms, order catering, and manage all logistics. 

• Prepare meeting documentation, manage filing systems, and maintain office inventory. 

• Clerical support including data entry, compose and edit communication, edit reports, syllabi, lecture/course materials, presentations, and cases.  Prepare copy for publication or submission of grant proposals and/or reports. 

• Collaborate with fellow Faculty Assistants on projects and departmental activities. 

• Train, schedule, and distribute work to students or other temporary staff. 

• Move projects forward and continually look for ways to leverage faculty time. 

• Contribute to unit effort by accomplishing related duties as required. 

Basic Qualifications

At least 2 years’ experience in an office environment, including demonstrated office administration and customer service skills. Internships will count toward experience. 

Additional Qualifications and Skills

• Demonstrated experience with Microsoft Suite and internet tools, with a willingness to learn new technologies. 

• Demonstrated experience prioritizing tasks to changing needs and seeing tasks to completion in a timely manner.   

• Strong interpersonal skills with experience providing complex administrative support to one or more supervisors.  

• High attention to detail and strong customer service. 

• Capacity to succeed in a fast-paced, action-oriented environment, working independently and contributing as a valuable team member. 

• Proven ability to financial transaction with accuracy. 

• Interest in the field of social justice and civil rights. 

Additional Information

This position is a fully benefits-eligible term appointment ending one year from date of hire with a very strong possibility of renewal.

We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA.  As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage

Salary Range: $50,122- $78,291
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate’s relevant experience, and internal equity.

Harvard offers a generous benefits package including:

• Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
  Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function

General Administration

Location

USA – MA – Cambridge

Job Code

403028 Faculty Assistant II

Department

Center for Public Leadership

Union

55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.