Facilities Planner

Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Facilities Management, Level D

Job Title
Facilities Planner

Department
UBCO Facilities Planning Office of Infrastructure Development

Compensation Range
$6,677.33 – $10,433.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
November 23, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary
The Facilities Planner will advance the academic mission and strategic goals of the institution by working with all faculties and units across the campus to ensure they have the spatial and infrastructure requirements in place for current and future needs. This is accomplished through the development of strategies to optimize space, encourage shared utilization and increase the efficiency and effectiveness of use. Space initiatives are managed through the performance of space programming and planning activities including documentation, analysis, completion of test-fit layouts, recommendation and implementation of such working within space allocation and B.C. building code standards to plan test-fit layouts and functional programs and other related requirements. This work can span from renovations to activities associated with a new building.
Organizational Status
This position reports directly to the Associate Director, Facilities Planning, Infrastructure Development, and works collaboratively with Senior Planners and the Building Records Manager. The incumbent liaises with faculties, schools, administrative units, UBC Vancouver, external consultants and organizations as well as university service units such as Project Services, Research Services, and Campus Operations and Risk Management.
Work Performed

• Participates in the development of conceptual and schematic plans for various faculties, departments, and administrative groups in response to requests from the departments.
• Manages space initiatives to optimize space, encourage shared usage between space functions as well as between faculties, schools and units, and increase the efficiency and effectiveness of use through the planning and design of spaces.
• Works with all of UBCO’s faculties and units to develop strategic space plans and recommendations including optimized utilization, re-allocation and renovations that translate user requirements and support the current and future client needs and expansion requirements.
• Identifies space and furniture requirements, summarizes information into functional and programmatic information; writes planning reports on same. Presents options with recommendations to departments; manages process of identifying best solution for client within University parameters and guidelines.
• Applies space allocation standards, using institutional planning experience and knowledge of building codes and construction practices, in order to test planning assumptions for relocation or new projects for various groups on campus.
• Develops master plans, master programmes, functional programmes and schematic layouts (including function, equipment and fittings) for functional planning purposes.
• Interprets and understand the broad scope and varying needs of clients across all UBCO departments to identify requirements and summarize information into functional and programmatic information and reports.
• Develops conceptual and schematic test-fit plans for various faculties and units applying space allocation standards, using institutional planning experience and knowledge of B.C. building codes and construction practices, in order to graphically test planning assumptions.
• Develops recommendations for departments and/or administration as required, providing oversight and management to solution development through to project implementation.

Communication, Policy/Procedure Development

• Builds and maintains a network of relationships with high level internal and external stakeholders.
• Engages stakeholders and ensure appropriate representation and participation, guiding clients in identifying their requirements, and plans to achieve their current needs and strategic goals.
• Maintains a thorough knowledge of all UBC Vancouver and Okanagan policy, procedures, and operational guidelines as well as industry knowledge of facilities planning theory and best practices.
• Researches and assists in drafting policy, guidelines, procedures, standards, protocol and workflow processes.
• Drafts project proposals, RFI, RFQ, RFP as required to manage the evaluation and award of such.
• Other duties as required.

Consequence of Error/Judgement
This position is required to take initiative to solve most problems in accordance with established methods and procedures. Direction is sought when decisions have significant financial impact on the University. Consequence of error impacts the planning and decision making related to all facilities planning for the institution and the Ministry of Advanced Education. The accuracy of inventory data is critical as it is the basis for Government capital funding. Errors in judgment and calculations can result in misuse or inappropriate allocation of space, departments being unnecessarily inconvenienced, unable to teach/conduct research, and undermining of the university facility planning process.
Supervision Received
Works within established guidelines under the general direction of the Associate Director, Facilities Planning.
Supervision Given
Manages planning staff and external consultants as required.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of five years of related experience or the equivalent combination of education and experience.
Preferred Qualifications

• Undergraduate degree in interior design or architecture.  Experience in a post secondary environment is an asset.
• Experience in layout and design of interior space as well as interpreting building codes.
• Experience gathering and assessing needs, applying creative planning skills and resolving space issues preferred.
• Construction experience or in-depth knowledge of construction practices preferred.
• Proficiency in AutoCAD. Intermediate to advanced level with Microsoft Office including Excel, Word, PowerPoint and Outlook. 
• Strong organizational planning skills, including an ability to determine priorities, be self-directed, work within deadlines and work with minimal supervision.
• Experience managing multiple projects with multiple clients and deliverables at various stages of development is preferred.
• Ability to work effectively under pressure. Excellent oral and written communication skills with strong attention to detail.
• Strong interpersonal, client relationship and negotiation skills. Ability to present to groups and deal with a diversity of people in a calm, courteous, and effective manner.
• Ability to work independently and in a team environment.
• Ability to act with confidentiality, tact, discretion and sound judgement.
• Ability to independently apply knowledge of policies, procedures and best practices.