Facilities Maintenance Coordinator, Architectural Systems

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Facilities Maintenance Coordinator, Architectural Systems

Job ID
#1997
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Job Information

Positions Available

1

Closing Date

4 Apr 2024

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

Facilities Management & Development Maintenance

School

Facilities Management & Development

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

 

NOTE: This is a temporary position ending on or before January 15, 2025 with
the possibility of extension.

 

The
department of Facilities Management & Development (FMD) provides NAIT with
well-planned, designed, constructed, and maintained facilities to support a
safe, clean, attractive, and comfortable environment for students and staff.

Reporting
to the Manager, Maintenance; the Facilities Maintenance Coordinator –
Architectural Systems is responsible for maintaining the architectural systems
of NAIT’s infrastructure to ensure environmentally healthy, safe, and
comfortable spaces to learn, work, and visit. This role will plan, prioritize,
budget, and schedule planned and unplanned maintenance activities, communicate
with clients, and ensure the continuity of NAIT’s daily operations. Maintenance
activities include flooring, roofing, windows, painting, structural, doors,
building envelope, asbestos/mold abatement, asphalt/concrete, signage, and
more. This role will also lead, and direct daily operations of the
architectural maintenance work unit comprised of full-time on-site trades
contractors (carpenters and maintenance laborer’s). The position will be
responsible for utilizing other external contractors as needed to meet workload
demands and maximize work-unit efficiency. When urgent situations arise, the
coordinator will assist in troubleshooting and coordinating repairs. The
position will ensure NAIT standards, specifications, and procedures are
followed along with regulatory requirements and safe work practices and will be
accountable for all work completed by the work unit. The coordinator also
provides input into the Capital Maintenance and Renewal (CMR) program and Major
Maintenance Plan (MMP) and will coordinate projects from these plans. This
position also provides architectural maintenance subject matter expertise to a
variety of stakeholders within NAIT.

This
role is responsible for the architectural maintenance of over 30 buildings and
3.5 million square feet of space across five campus locations.

 

Key
Responsibilities:

Coordinate architectural
maintenance activities (planned and unplanned):

• Prioritizing,
  planning, scheduling, and coordinating architectural maintenance projects and
  requests.
• Conduct
  inspections across the campus to identify maintenance and repair work required
  and develop annual maintenance plans.
• Planning
  and communicating with labour supply contractor, external contractors, and NAIT
  stakeholders to ensure maintenance activities are not disruptive to NAIT
  students and staff
• Developing,
  analyzing, and interpreting information generated through reports, queries, and
  schedules produced through the Computerized Maintenance Management System
  (CMMS)
• Ensuring that pertinent maintenance request information is recorded in the CMMS
• Ensuring
  that standards and benchmarks for the completion of maintenance work are met
  through the ongoing review, inspection, and monitoring of work being done
• Ensuring
  all applicable safety standards, regulatory requirements, and technical
  specifications are met during a project
• Technical
  supervision of trades staff. Prioritize and assign work.
• Communicate
  expectations of work quality and perform post-job work inspections. Address
  work quality issues and corrective actions directly with the trades team and
  contractors
• Liaising
  and communicating with NAIT clients before, during, and after completion of the
  work to ensure that the expectations of the maintenance request are met

Procurement of work,
budgeting, long-term maintenance planning, provide subject matter expertise:

• Preparing
  procurements following FMD’s procurement process (Service Now).
• Provides
  technical scope of work for procurements, obtain vendor quotations, and
  evaluate bids.
• Working
  with the procurement team to prepare Requests for Proposals (RFP) or Requests
  for Quotation (RFQ) documents.
• Working
  with the FMD storekeeper to identify potential material suppliers and to define
  parts and supplies inventories required
• Provides
  input into the Capital Maintenance and Renewal (CMR) program and Major
  Maintenance Plan (MMP).
• Assist
  in preparing, monitoring, and managing the annual operating budget to maintain
  architectural systems.
• Provides
  subject matter expertise to other areas of Facilities Management &
  Development (FMD) and NAIT stakeholders.

 

Skills & Abilities:

• In-depth
  knowledge of maintenance practices related to architectural systems within
  NAIT’s infrastructure (buildings, roadways, parking structures/lots, etc.)
• In-depth
  knowledge of applicable building and safety codes, standards, and guidelines
• Project Management Skills – working and coordinating with NAIT clients, stakeholders,
  contractors, and consultants.
• Effective
  communication, collaboration, and organizational skills and the ability to
  shift priorities when urgent facility repairs are required
• Computer
  skills, including experience in MS Office suite, MS Teams, AutoCAD, Bluebeam,
  CMMS (AiM)
• Awareness
  and knowledge of hazardous materials and their related regulations and handling
  procedures
• Comfortable
  accessing facility infrastructure such as rooftops, mechanical/electrical
  rooms, using ladders, etc.

 

Qualifications:

• Diploma
  in Architectural Technology, Construction Engineering, or other related field
  or equivalent.
• Extensive
  experience (5+ years) in architectural maintenance project coordination,
  coordination of facility-related construction projects, or a technical
  specialist role required.
• An
  engineering degree would be an asset.
• Journeyperson
  or master’s trades certificate would be an asset.

 

Hours of work:

Typically , work hours are Monday – Friday  7:30am to 4:00pm.

To
minimize interruptions to NAIT’s students and staff this position will be
required to work flexible hours as project assignments demand

• Shift
  schedule may be changed with notice, and/or overtime work may be required while
  following the AUPE collective agreement.

 

Remuneration: $73,219.38
– $98,379.58 annually plus comprehensive benefits package. (Classification – Senior
Project Coordinator).                           

This
position is covered by the Alberta Union of Provincial Employees (AUPE)
Collective Agreement.                  

Please submit a resume and cover letter
to be considered for this opportunity.

 

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 13
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.

 

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

 

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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