Facilities & Administration Officer

• casual opportunity to ensure the administration and accommodation facilities of the Department are maintained in a high standard of cleanliness and well presented environment

• part time casual role (30 hours per week) until end of December 2022

• HE04 Step 1 $50.47 per hour

About the opportunity 

The Sydney Knowledge Hub aims to foster a closer understanding between researchers at the University and the outside world.  Our services include a coworking space for research-based startups and industry partners of the University, and producing and hosting events on educating and inspiring researchers in their commercialisation journey.

Your key responsibilities (but not limited to) will be to:

Ensuring the space and facilities are maintained including:

• Daily setup and close down of kitchen

• Serving as first point of contact for facilities issues and requirements

• Triaging various space and facilities issues that may arise

Administrative issues that arise as related to members or guests including

• Setting up new members with access to the space

• Ad hoc requests that arise

Serving as lead for University services, including cleaning, ICT issues, etc

Supporting other team members with ad hoc requests related to issues such as:

• Designing and printing signs

• Ad hoc administrative requests

Meeting and event bookings

• Booking events and meetings

• Serving as first point of contact

Ordering supplies and serving as key contact for suppliers

Accounts lead including:

• Serving as key contact for suppliers and customers

• Purchasing reconciliations

About you

Overall, this role requires the ability to figure things out – this role will require a great deal of initiative to figure out solutions to problems.  You should like rolling up your sleeves and communicating clearly and effectively.

• You are digitally savvy

• You have experience with software as a service platforms

• experience in teamwork for completion of tasks with competing deadlines

• experience with time management and prioritising of tasks

• good interpersonal, communication skills

Closing date:

17th October 2022

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Justin McNamara, Recruitment Consultant Recruitment Operations, by email to [email protected]

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