Executive Staff Assistant

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Work type:Support Staff
Pay Grade: 11
Major Administrative Unit / College: Arts & Humanities, Residential Coll In
Department: Residential College Arts & Human Dean 10006257
Sub Area: AP- Professionals
Salary: 50000.00 – 60000.00 Salary Commensurate
Location:East Lansing
Categories:Administrative/Business/Professional, Administrative Professionals- AP, Full Time (90-100%), Union

Position Summary

Representing the Residential College in Arts and Humanities (RCAH) at Michigan State University, this position will provide administrative and executive support to the Dean.  Specific job duties include, but are not limited to scheduling, coordinating and maintaining the Dean’s calendar; interacting with faculty, staff, students, community collaborators, administrators, executives, alumni, the general public and other constituents on behalf of the Dean and the College; arranging travel, preparing travel authorizations and itineraries, and processing travel reimbursements; and serving as the College-level expert on travel planning and support.  This person will also compile and analyze information; produce and assist with reports; conduct research on assigned projects and the development of new projects; communicate with leadership support staff across the University and with stakeholders of the College; coordinate major college-wide meetings and events; help administer college-level external grants; assist with Advancement needs; and perform other duties as assigned to carry out the mission of the College and the University. The position is in-person, with up-to one day of remote work per week.

The Residential College in the Arts and Humanities is a student-centered, degree-granting college that mobilizes the arts and humanities  to create collaborative, community-engaged methods for addressing complex societal problems faced by local and global communities. A residential college in the fullest sense, RCAH builds community among our students, faculty, staff, and the people around us, wherever we are living. As an educational transdisciplinary space, RCAH is committed to the ongoing transformative work of radically reciprocal teaching and learning. Importantly, RCAH strives to be accessible and accountable to communities as experts and co-producers of knowledge as we reimagine and build a more just, equitable, and sustainable world together.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, experience with scheduling, procuring travel arrangements, and event planning; or an equivalent combination of education and experience.

Desired Qualifications

A bachelor’s degree in arts, humanities, business, education or related field; experience with Enterprise Business Systems including SAP, Kuali Financial System, and Business Intelligence; experience with Microsoft programs including Word, Excel, Access, PowerPoint, Teams, and Outlook; experience with Adobe Acrobat; proficient in the use of both MAC and PC operating systems; ability to manage complex schedules; ability to work independently and with the confidence to take initiative and be proactive; sensitivity to and appropriate handling of confidential information; detail-oriented with a high degree of accuracy, resourcefulness, and efficiency; excellent grammar, editing, and professional writing skills. 

In addition, excellent communication and interpersonal skills; ability to interact with varied constituents in a timely, courteous, and professional manner; ability to interact with individuals; a work orientation that includes a focus on service, problem-solving, collaborative teamwork, adaptability to change, a positive attitude, and a desire for continuous learning.

This individual should understand the complex needs and workflow of a small, undergraduate college at a large University.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Please provide a resume/CV and a cover letter.

Posting open until position filled.   

Together-we-will Statement

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at:

https://msu.edu/together-we-will/
Work Hours

STANDARD 8-5

Website

RCAH.MSU.EDU

Bidding eligibility ends October 11, 2022 at 11:55 P.M.

Advertised:Oct 5, 2022 Eastern Daylight Time
Applications close:Oct 11, 2022 Eastern Daylight Time