Executive Staff Assistant/S

Back to search results Apply now Job no:821308
Work type:Support Staff
Pay Grade: 11
Major Administrative Unit / College: College Of Social Science
Department: Criminal Justice 10038206
Sub Area: APSA- Pro Supervisory
Salary: Salary Commensurate with Experience
Location:East Lansing
Categories:Administrative/Business/Professional, Professional Supervisory- APSA, Full Time (90-100%), Union, Remote-Friendly

Position Summary

The School conducts cutting-edge research to understand some of the most challenging problems posed by crime and emerging risks, including firearms violence, cybercrime, terrorism, gender-based violence, and youth violence, and engages with policy makers and practitioners to advance justice. We are home of the oldest continuous degree granting program in Criminal Justice in the U.S. As of spring 2022 we were home to 856 undergraduate majors, 251 masters students across four programs, and 35 PhD students.

This position will serve as the executive secretary to the Director of the School of Criminal Justice.  Provides administrative support to the Director of the School of Criminal Justice; oversees the Director’s calendar; reviews, interprets, and summarizes materials in order to keep the director informed of pertinent events and information; gathers, screens, and relays sensitive information received from the university executives, staff members, and visitors; prioritizes and responds to inquiries for the Director; sorts, reviews, and directs director’s mail including drafting responses and maintaining logs to track delegated matters; develops, plans, coordinates, and manages assigned projects; oversees and initiates correspondence to donors; maintains and tracks charitable donations database; assist with reappointment/promotion and tenure process; maintains alumni database; assist with project development and monitors, analyzes, and reconciles related records; conducts research on assigned projects for the development of new projects; creates databases for new projects; attends meeting with Director; takes meeting minutes; completes work with frequent interruptions, handles diverse and multiple tasks and details; prioritizes work; maintain director’s office files, participates in processing materials for reappointment, promotion and tenure; provides supervision to front office staff; additional duties assigned.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

Desired Qualifications

Bachelor’s degree in Human Services or Business with five to eight years of related and progressively more responsible or expansive University work experience in university systems, experience with Microsoft Word, Excel, Access, Microsoft Teams, Publisher, Powerpoint software; knowledge of University policies and procedures; ability to interpret information in order to coordinate projects, excellent communication, grammar, writing and editing skills, strong interpersonal skills, ability to manage highly sensitive and confidential information and the need for discretion.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Together-we-will Statement

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at:

https://msu.edu/together-we-will/
Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends on 10/25/2022 at 11:55 PM

Advertised:Oct 19, 2022 Eastern Daylight Time
Applications close:Nov 1, 2022 Eastern Daylight Time