EXECUTIVE SECRETARY

Position Information
Position Information

Position Number	34560
Type of Recruitment	External
Position Title	EXECUTIVE SECRETARY
Position Summary	This position is responsible for leadership and coordination of the functions and support services provided by the Academic Senate Office. Coordinates across multiple university constituents, performing complex and varied duties requiring a high degree of decision-making and independence of action. Provides consultation on all aspects of the curricula process and related policies and procedures for faculty and staff. Oversees ongoing and time limited projects related to the Academic Senate, including document processing, creating communications. and compiling reports.
Required Qualifications	High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job.
Preferred Qualifications	Bachelor’s degree in project management, administration or relevant field. One year of work experience in higher education. Knowledge and experience with curricular processes in higher education. Knowledge of specialized higher education technology and web-based systems, specifically workflow systems. Ability to oversee and perform complex administrative duties for curricular and academic policy and procedure related tasks and activities. Knowledge of academic policies and procedures. Proficient in report development; experience in auditing and formatting reports.
Duties & Responsibilities	Administrative oversight for the Academic Senate Office, serving as the primary source of information, coordinating, and prioritizing tasks, and executing assignments. Maintains all Academic Senate records, including committee terms, membership, and committee charges. Provides consultation and guidance to the CMU community about the curricular process, workflow, and timelines in alignment with the university policies, procedures, required standards, and best practices. Maintains the Master Course Syllabi directory and makes recommendations regarding the Academic Senate website. Assists with the setting of the Academic Calendar for the upcoming curricular year. Updates and distributes Academic Senate policies. Assembles past materials/documents for historical perspective upon request. Assists in recruiting Academic Senate and all subcommittee members to assure adequate membership quorums. Collects committee nomination forms for Committee on Committees and communicates election results to constituents. Coordinates activity between the Academic Senate Chairperson and Senate Review Committee Chairpersons. Convenes committees and meetings for the Academic Senate Chairperson. Identifies further development and training opportunities for new committee members. Attends Undergraduate Curriculum Committee and Academic Senate meetings. Compiles and distributes materials, complies minutes, ensuring that policies and academic program changes are recorded accurately in the minutes. Creates agendas and distributes meeting materials for the Academic Senate Executive Board. Collaborates with the Bulletin and Minutes Editor and posting approved minutes in a timely manner. Notifies the campus community of minutes posted and tracks objection periods. Composes communications arising from actions taken by the Academic Senate and related Senate committees. Collects and archives committees’ annual reports. Collects, compiles, tracks, and archives Student Curricular Appeals. Sends determination letters to students and/or advisors. Performs other duties as assigned.
Supervision Exercised	None.
Message to Applicants	Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee.
Employee Group	Office Professional
Staff Pay Level	6
Pay Range	Starting wage at $16.00/hour
Division	Academic Affairs
Department	Academic Senate/Curriculum & Instructional Support
Position Status	Regular
Position End Date
Employment Status	Full-Time
FTE	1.0
Position Type	12 month
Weekly Work Schedule	Monday through Friday, 8 a.m. – 5 p.m.; evenings & weekends as required.
Location	Mount Pleasant, MI
About the Department
About CMU	Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards	Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position.
EEO Statement	CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie ). If you wish to see “EEO is the Law” posters, please click here . CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both. CMU’s Title IX Coordinator can be reached at: Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu
Posting Ends	11/27/2022
Open Until Filled	No

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