EXECUTIVE OFFICE SPECIALIST

Position Information
Position Information

Position Number	67800
Type of Recruitment	External
Position Title	EXECUTIVE OFFICE SPECIALIST
Position Summary	Responsible for a variety of student and faculty support activities within the School of Engineering and Technology including: budgetary and financial responsibilities, course scheduling/enrollment management, processing of curricular forms, and processing of personnel transactions (TT, fixed-term, grad students).
Required Qualifications	High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications	Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Data Warehouse, SLCM). Demonstrated ability to design/maintain web pages may be desired.
Duties & Responsibilities	Develops semester class schedules for all undergraduate programs and graduate program. Monitors academic programs’ retention standards (conditional booking reports). Registers students in senior design lab sections. Tracks student academic progress. Monitors enrollment numbers, wait-lists, reassigns classrooms, adds or deletes sections based enrollment needs. Compiles student-related data to include, enrollments, graduation reports, SAP reports, Data Warehouse reports and additional requests as necessary. Tracks signed majors, minors, major modifications. Confirms students have met academic advising requirements. Serves as a liaison between SET and other departments across the University. Assists in recruitment efforts for the department including, advertisements, position postings, collection of materials, applicant tracking, FTE calculations, coordination of screenings, interviews and meetings, itineraries, travel and lodging as needed, and performing other requests by the Chair or search committee as needed. Processes all tenure track/fixed-term and graduate student personnel transactions. Processes payroll for faculty, staff and students. Supervises student employees. Coordinates faculty office assignments (telephone, computer, furniture). Maintains records on University controlled areas and SET controlled areas. Handles logistics of general repair and maintenance needs. Coordinates building room reservations, distribution of building keys and moving requests as needed. Performs general office duties to include answering phones, responds to department inquiry from faculty, staff, student and community members, serves as a representative of the department and provides excellent customer service. Coordinates meetings and events, including attendees, location, food, parking, RSVPs, set up/take down and special accommodations’ needed. Monitors SOS system and faculty assignments/requests SET budgetary and financial reporting responsibilities to include: endowments, reconciliation and retention of all credit card invoices/receipts, invoice vouchers and purchase orders, purchasing and reimbursements for faculty/students, grants, ORGS/FRCE awards, scholarship applications and other financial reporting as requested. Processes supply and equipment orders including: obtains and initiates quotes and purchase orders, tracks receivables and reimbursements. Maintains a large list of vendor accounts. Processes third-party and service contracts. Coordinates travel arrangements including domestic and international travel, meals, lodging, registrations and itineraries as needed for the SET department. Reports maintenance issues/concerns for the department and processes move requests. Other duties as assigned.
Supervision Exercised
Message to Applicants	Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an on-line application in order to be considered as an applicant for this position. Review of applications will begin immediately and continue until the position is filled. Applicants are strongly encouraged to submit letters of recommendation.
Employee Group	Office Professional
Staff Pay Level	6
Pay Range	$16.00-$23.87/estimated starting wage: $16.00-$19.00
Division	Academic Affairs
Department	School of Engineering and Technology
Position Status	Regular
Position End Date
Employment Status	Full-Time
FTE	1.0
Position Type	12 month
Weekly Work Schedule	Mon-Fri, 8:00am-5:00pm; evenings and weekends as necessary
Location	Mount Pleasant, MI
About the Department	The School of Engineering and Technology (SET) offers 7 undergraduate programs and 1 graduate program in engineering and engineering technology fields. Courses are taught by 23 full-time faculty members in an attractive 70,000 square foot building which houses more than twenty laboratories and support spaces. SET is known for being student-centered and for producing graduates with excellent job placement and starting salaries. Additional information about the department may be found at www.et.cmich.edu .
About CMU	Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards	Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position.
EEO Statement	CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie ). If you wish to see “EEO is the Law” posters, please click here . CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both. CMU’s Title IX Coordinator can be reached at: Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu
Posting Ends
Open Until Filled	Yes

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EXECUTIVE OFFICE SPECIALIST

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