Executive Assistant – Vice Chancellor of Enrollment Services and Student Success

Provides administrative and professional level support to the Office of the Vice Chancellor, Enrollment Services and Student Success (VCESSS) and team.

MAJOR RESPONSIBILITIES:

• Oversee daily operation of the Offices of the Vice Chancellor, Enrollment Services and Student Success and serve as the office’s initial contact point.
• Act during the VCESSS’s absence, using initiative and judgment to see that matters requiring attention are referred to the appropriate authority or are handled in a manner that minimizes the effect of the VCESSS’s absence.
• Responsible for departmental communications, evaluating documents to determine routing and/or response, composing and preparing correspondence, monitoring college appointments and maintaining office files, including highly confidential files, and documents
• Assist VCESSS in planning and carrying out special projects, including the preparation for meetings, work projects, community activities and reports for which the VCESSS is responsible.
• Provide front desk/student check in assistance for the ES/SS as needed.
• Assists with room scheduling and other event planning in collaboration with ES and SS departments, including preparing materials, sending invitations and coordinating logistics for the Admissions, Enrollment, Student Life and Advising teams.
• Coordinates meetings, luncheons, special events and conferences scheduled by the VCESSS; may include location, catering, travel and lodging as necessary.
• Assists in maintaining budget information for the Office of VCESSS, including coordination of all purchases and business office personnel.
• Makes travel arrangements and prepares travel requests and travel reimbursement requests.
• Assist in ordering and maintaining office supplies.
• Perform other duties as assigned by the VCESSS.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Vice Chancellor, Enrollment Services and Student Success

SUPERVISION GIVEN: N/A

MINIMUM QUALIFICATIONS:

• Associates degree and a minimum of one year related work experience OR appropriate combination of education, training, and work experience required.
• Must have excellent computer skills including extensive knowledge of Microsoft Office.
• Must have excellent communication, interpersonal, and organizational skills.
• Must demonstrate ability to work independently and collaboratively and ability to organize and prioritize multiple tasks.
• Must be able to maintain confidentiality of sensitive information.
• Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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