Executive Assistant to the VP DEI

Position Title:

Executive Assistant to the VP DEI

Department/School:

Diversity, Equity & Inclusion

Job Summary:

The Office of Diversity, Equity, and Inclusion is seeking an Executive Assistant to provide high-level administrative support to Dr. Edward Antonio, Marist College’s new Vice President of DEI. The Executive Assistant will assist in advancing Marist’s strategies for diversity, equity, and inclusion by serving as a liaison on and off campus between the President’s Cabinet, faculty, staff, students, alumni, community members, and other stakeholders in order to advance cross-divisional initiatives. The Executive Assistant will review and prepare correspondence, presentations, projects, program assessments and draft written materials as needed. The individual will also manage the VP’s calendar, coordinate all travel arrangements, manage the department budget, and provide overall office support.

Minimum Qualifications:

Bachelor’s degree and minimum of three (3) years of related administrative experience supporting a senior executive or Vice President (preferred in higher education, nonprofit organization, or related organization).

Essential Functions:

• Coordinate daily operations and communication between the Office of DEI and the President’s Office and Cabinet, VPs, faculty, staff, students, and community leaders and members.
• Manage, draft, proofread and edit email and paper correspondence on behalf of the VP.
• Organize projects based on deadlines and priorities in accordance with the vision of the Office of DEI and the President’s Office.
• Perform program assessments on a regular cadence with the VP to evaluate their effectiveness.
• Maintain department budget, prepare expense reports, and credit card reconciliations.
• Coordinate travel arrangements, calendar events, and both on-site and virtual meetings.
• Conduct preliminary research regarding College operations and informs the VP of findings accordingly.
• Manage and train student interns to assist with administrative duties and office projects as needed.
• Update databases and spreadsheets for recordkeeping and file organization.
• Represent Marist in on-campus and off-campus groups or meetings.
• Perform other duties as assigned.

Preferred Qualifications:

Five (5) years of relevant administrative experience.

Excellent interpersonal, oral, and written communication skills.

Excellent critical thinking and problem-solving skills.

Experience working with diverse populations and a demonstrated commitment to social justice.

Ability to manage sensitive/confidential information with discretion.

Ability to manage competing deadlines and multi-task.

Strong project-management and organizational skills.

Strong knowledge of Microsoft Office Suite with the aptitude to learn new software and programs as needed.

Required Application Documents:

Resume, Cover Letter, & 3 Professional References

About the Department/School:

Following a national search, Marist College is pleased to announce the appointment of Dr. Edward P. Antonio to the newly created position of Vice President of Diversity, Equity, and Inclusion (DEI), effective September 1. Dr. Antonio brings nearly twenty years of advanced DEI experience to Marist, having served most recently as Chief Diversity Officer at Concordia College in Minnesota. He also has 25 years of experience teaching undergraduate and graduate students at universities in Europe, Africa, and the United States. At Marist, Dr. Antonio will lead the inaugural office of Diversity, Equity, and Inclusion, partnering with President Kevin Weinman, his colleagues on the President’s Cabinet, and faculty and staff across the campus to develop a strategic direction for DEI initiatives, build community, establish a system of accountability, and develop resources to support diversity initiatives.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #2 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

Clerical/Secretarial (non-exempt)

Months per Year:

12-month

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist College Main Campus

Number of Position Openings:

 1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist’s policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.