Executive Assistant to the Faculty General Manager

• casual opportunity to provide executive support to the Business Faculty General Manager

• full-time casual role for approx. 3 months

• HEO 6 Step 1 – $62.72

About the opportunity

An exciting opportunity to be an Executive Assistant to the Business Faculty General Manager. This role provides high level executive and administrative support to the Faculty General Manager and the Professional Staff leadership team, ensuring the specific needs and day to day requirements of the office are managed in highly efficient and effective manner.

The Executive Assistant will be responsible for managing the schedule and communications of the general manager; prioritizing emails, phone calls and arranging meetings.  As the first point of contact representing the Faculty General Manager, this role requires extensive administrative and organisational skills in order to manage a high volume of activity as well as client service skills, tact and diplomacy. Key to the success of the incumbent is their ability to manage and prioritise matters bought to the Faculty General Manager. Provides additional support as required to the broader Deans Executive Committee members.

The Executive Assistant to Faculty General Manager will exercise their experience in administrative practises and knowledge of the Faculty and University issues to determine priorities related to the key accountabilities within the scope of the role. They will identify and discuss matters requiring the attention of the Faculty General Manager in a timely manner ensuring that all matters are dealt with effectively and efficiently. As an experienced professional, the incumbent will source sound recommendations and apply professional know-how to achieve their work goals.

Your key responsibilities will be

• managing the schedule and communications of the Faculty General Manager

• providing a broad, high level professional executive and administrative support to the Faculty General Manager

• prioritizing emails, phone calls and arranging meetings

You will have

• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• extensive administrative and organisational skills in order to manage a high volume of activity as well as client service skills, tact and diplomacy

Closing date:

November 3rd 2022

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Mari Lewis, Recruitment Consultant Recruitment Operations, by email [email protected] or phone + 61 2 8627 8556

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The University reserves the right not to proceed with any appointment.

Applications Close

Thursday 03 November 2022 11:59 PM