Executive Assistant to the Faculty Executive Director and Deputy Dean

Job no: 0034055
Location: Parkville
Role type: Full time; Continuing
Faculty: Faculty of Business and Economics
Department/School: Office of the Dean and Executive Director
Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Faculty of Business ad Economics
The Faculty of Business and Economics at the University of Melbourne has been preparing students for exciting and challenging careers in industry since 1924. We have developed an outstanding reputation, locally and internationally, for the quality of our teaching and research. The Faculty has an active board of business leaders, government representatives and community leaders who contribute to the implementation of our vision.

About the Role
The Executive Assistant provides a broad range of administrative, secretarial and executive support across the two main portfolios of the Faculty Executive Director (FED) and Associate Dean (Teaching and Learning) (AD T&L), ensuring a smooth workflow of the office(s) enabling the incumbent to function effectively across a wide range of commitments.

As part of the Office of the Dean’s broader administrative team and reporting to the Executive Director, the Executive Assistant will undertake a broad range of activities across the principal portfolios as well as supporting identified Faculty and University led activities.   

Working closely with staff across the Faculty, the Executive Assistant will develop a thorough understanding of the Faculty’s policies and procedures to enable seamless administrative support.

About You
You are a resourceful and flexible person by nature, able to preempt needs before the arise to ensure a high level of support is provided. Your excellent interpersonal and written and verbal communication skills make you adept at preparing briefing notes, answering correspondence, preparing agendas and minutes, and assisting with the drafting of various documents. You are highly organised, able to prioritise and juggle competing tasks to ensure all are completed with a strong degree of accuracy and within set deadlines. You will have a high degree of proficiency in computer skills, particularly in the use of the Microsoft Office suite of applications. Experience organising events is desirable, though not essential.

You will also have:

• Previous experience in Executive and/or Administrative Assistant role to a senior executive and /or multiple senior executives.
• Excellent time management and organisational skills; including demonstrated experience in co-ordinating workflow, prioritising and effectively balancing competing demands.
• Demonstrated ability to exercise judgement and use initiative and to maintain a high level of discretion and confidentiality.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at hr-talent@unimelb.edu.au .

Position Description