Executive Assistant to IPCC Chair

International Institute for Environment and Development

Executive Assistant to IPCC Chair
Hybrid working, Central London (with occasional overseas travel)

About Us

The International Institute for Environment and Development (IIED) is a policy and action research organisation promoting sustainable development and linking local priorities to global challenges. We are based in London and work on five continents with some of the world’s most vulnerable people to strengthen their voices in the decision-making arenas that affect them. With more than 150 members of staff working with associates and partners around the world, IIED has been at the forefront of evidence-based policymaking in sustainable development for over 50 years.

Background

IPCC is the United Nations body for assessing the science related to climate change and climate change action, covering the physical aspects of climate change, impacts,
adaptation and vulnerability and climate change mitigation. Jim Skea was elected Chair of the IPCC in July 2023 for the duration of the Seventh Assessment cycle which will last for five-seven years. The Chair presides over Plenary sessions of the IPCC, meetings of the Bureau and the Executive Committee, and has overall responsibility for guiding the work of the IPCC and its three Working Groups.

The Chair will be supported by an Executive Assistant and a Scientific Adviser based at IIED. In addition, the IPCC Secretariat based at the World Meteorological Organization (WMO) in Geneva provides support for overall IPCC administration, and for communications and outreach.

We are currently seeking an Executive Assistant to the Chair to join us on a permanent, full-time basis, working 35 hours per week.

The Benefits

– Salary of £48,595 – £53,525 per annum
– 25 days’ annual leave per year, increasing with service
– Closure between Christmas and New Year with additional paid holiday
– 7.5% employer’s pension contributions
– An employee protection scheme offering a flexible menu of benefits
– An interest-free season-ticket loan
– A cycle-to-work scheme offering tax savings on the cost of purchasing a bike for travel to and from work
– An employee assistance programme
– Enhanced maternity, paternity and adoption policies
– Enhanced sick pay entitlements, increasing with length of service
– Flexible working options
– Support for learning and development
– Compassionate leave up to ten days per annum
– Dependents leave
– Eye tests and glasses
– Therapy treatment

This is a brilliant opportunity for a high-calibre individual with a background in an EA and/or business support role and experience in a fast-paced environment to join our leading organisation.

You’ll have the chance to immerse yourself in an engaging work environment in the heart of London as part of a team that embraces a positive, resilient and creative approach to working.

What’s more, you’ll be able to grow both personally and professionally within our renowned policy and action research organisation, contributing to group activities and organisational initiatives and enhancing your skills and knowledge both within IIED and the IPCC.

So, if you want to join a team that is playing a pivotal role in addressing one of the most critical global challenges, then apply today.

The Role

As an Executive Assistant, you will provide full administrative and logistical support to the IPCC Chair.

You will manage emails, correspondence and calls, provide diary management and meeting support, monitor incoming requests and respond to external queries, using your judgment to triage information to ensure the right people are involved, ensuring adherence to deadlines.

Overseeing travel logistics, you will make bookings, plan itineraries, prepare travel packs, process expenses and co-ordinate insurance.

Additionally, you will:

– Draft, write, edit and proofread documents and presentations
– Assist in the organisation of offsite workshops and meetings
– Be the main liaison with the IPCC Secretariat, planning meetings and co-ordinating communications, press and media events

About You

To be considered as an Executive Assistant, you will need:

– Experience in an EA and/or business support role at a senior level
– Experience in a similar organisation working in a fast-paced environment
– Experience of working alongside or with the IPCC
– Experience of minute taking, writing, editing and proofreading
– Experience of events management and support
– Knowledge of financial administration
– Knowledge of and sensitivity to other cultures
– Knowledge and understanding of IPCC processes and procedures
– Excellent organisational and time management skills
– Proficiency in a range of software packages, including Microsoft Office and Outlook
– At a minimum, a degree or equivalent qualification in a scientific subject

The closing date for this role is 25th October 2023.

Interviews are scheduled to take place on w/c 6th November 2023.

Other organisations may call this role Personal Assistant, PA, EA, Secretary, Office Assistant, Office Co-ordinator, Office Manager, Executive Administrative Assistant, Executive Personal Assistant, Executive Secretary, or Executive Office Assistant.

Webrecruit and the International Institute for Environment and Development are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re ready to take the next step in your career as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

How to apply

APPLY HERE

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