Executive Assistant – Penn State Law and School of International Affairs

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of the Dean of Penn State Law and the Penn State School of International Affairs seeks an Executive Assistant to provide high-level administrative support to the Dean.

The successful candidate for this position will manage operational activities for the Dean, while also managing a variety of high-level, confidential, and sensitive activities on behalf of the Dean. Specific responsibilities include:

• Managing the dean’s schedule and calendar, which includes coordinating complex and conflicting schedules.

• Maintaining a tracking system to ensure that key strategic priorities are accomplished, and people receive timely responses to inquiries.

• Managing daily office activities.

• Providing counsel to Dean on administrative matters related to Dean’s office activities.

• Supervising assigned administrative support staff and coordinating with leaders and administrative support staff in various work areas of the schools.

• Maintaining close relationships with units internal and external to the schools, including coordinating Dean-level activities with offices of other senior administrators.

• Managing special events and projects.

• Producing, editing, and processing confidential correspondence and reports.

• Arranging meetings, assembling briefing materials and disseminating follow-up items.

• Responding to a variety of inquiries on behalf of the Dean.

• Providing administrative and logistical support for internal, external, and national boards and committees in which the Dean participates, leads, or sponsors.

• Coordinating travel arrangements and reconciling travel expenses.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Education and Experience:

This position typically requires a Bachelor’s Degree or higher plus three years of related experience, or an equivalent combination of education and experience.

Excellent interpersonal and organizational skills and attention to detail are required. Other required qualities include the following: accurate and professional communication and problem-solving skills, the ability to multitask priorities, knowledge of University policies and procedures, exceptional phone and customer service skills, superior written and oral communication skills, and excellent grammar. Conscientious attention to detail is essential. Proficiency in Microsoft Office required.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA