Executive Assistant/Operations Manager, Corporate & Foundation Relations

Development

Full Time

69748BR

Job Summary

The Executive Assistant/Operations Manager uses skills as a detail-oriented and customer service-focused administrative operations professional to manage, plan and administer the operations of UDAR’s Corporate and Foundation Relations (CFR) unit. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The Executive Assistant/Operations Manager provides administrative management and development support for the CFR executive director (ED) and team. This position interfaces regularly with UDAR units, campus departments, and external constituencies and provides executive assistance to the ED and other CFR development officers, performing high-level coordination of the ED and team calendars, communications, meetings, metrics data, gift processing, stewardship, and proposal submissions as needed. This position requires working with confidential donor information and the incumbent is expected to maintain strict confidentiality.

This position is responsible for managing operations and supporting fundraising activities for a small, close-knit team focused on raising philanthropic funds from private foundations and corporations for diverse research, clinical, educational, and service programs and projects across all schools and divisions of UCSF. This high-performing team requires a precise, analytical, and flexible individual to help achieve outstanding results in a demanding yet fun environment. Your work will help the excellent research and practice of UCSF faculty secure the funding it needs to advance the frontiers of human health.

This position is eligible for a hybrid work model. 

Department Description

Corporate & Foundation Relations, part of University Development & Alumni Relations, raises philanthropic funds from private foundations and corporations and works across the university.  These funding opportunities are frequently very competitive, requiring close consultation with faculty and leadership across the institution. CFR works with several external offices, such as the Office of Sponsored Research, depending on the classification of funding pursued and received.

Required Qualifications

• Bachelor’s degree in related area and 3+ years of directly related work experience; and / or equivalent experience / training
• Thorough knowledge of common organization-specific and other computer application programs (i.e. Microsoft Office, including Outlook, Word, Excel and PowerPoint and familiarity with Adobe)
• Strong ability to navigate operations databases and extract information in digestible reports. Strong analytical skills to determine which data is most relevant and useful to report audience(s)
• Precise attention to detail in all aspects of job
• Solid analytical and problem-solving skills
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization. Rhetorical ability to communicate appropriately given sensitivities and different perspectives
• Strong service orientation
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Excellent written communication
• Ability to be flexible, changing course as necessary in accomplishing unit needs
• Knowledge of a variety of administrative operational activities such as, basic fundraising processes and administration, and contracts and grants regulations, guidelines, and systems
• Ability to use discretion and maintain confidentiality

Preferred Qualifications

• Familiarity with the organization’s processes, protocols and procedures

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Professional (Non-Clinical)

Bargaining Unit

99 – Policy-Covered (No Bargaining Unit)

Additional Shift Details

Monday – Friday, 8:00 am – 5:00 pm, hybrid work model (onsite and telecommute)