Executive Assistant: Office of the Vice President, Academic & Provost

Competition Number S181197P

Position Title Executive Assistant: Office of the Vice President, Academic & Provost

Position Number E99997

Employee Group Exempt (non-union support staff)

Position Status Regular Full-Time

Start Date 

End Date (if applicable) 

Department Academic & Provost

Additional Notes 

Location North Vancouver

Working with us 

At Capilano University, learners are our focus. Guided by the goals outlined in Envisioning and Illuminating 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.

What you’ll do 

Reporting directly to the Vice President & Provost, the Executive Assistant manages senior administrative functions, acts as a communications and operational center point for the portfolio by working with a variety of internal and external constituents, and provides leadership with academic priorities and activities to enact and further the academic plan. Given the scope of the portfolio there are a range of activities, projects and initiatives that are ongoing, as well as time limited activities.

The portfolio is comprised of all academic units and Faculties at the university, that together contribute to Capilano University’s goals and priorities, particularly the academic plan. The portfolio’s team members come from a variety of backgrounds, each with exceptional skillsets that, working together, create a vibrant, energetic atmosphere within which to work and grow.

• Supports all activities that fall under the jurisdiction of the Vice-President & Provost including strategic academic priorities and daily operational processes in the portfolio.
• Assists the Vice President & Provost and the Office with projects and/or initiatives that may require research, compiling data and relevant information, consulting with university employees, students and/or external partners.
• Provides solid administrative and project management for projects and activities from inception to completion.
• Prepares reports, briefings, and presentations on behalf of the Vice President or designate.
• Effectively communicates decisions, directives and important information, following meetings and events, to the appropriate individuals, departments, and units.
• Effectively communicates decisions, directives and important information, following meetings and events, to the appropriate individuals, departments, and units.
• Prepares expense reports and Purchasing Card reconciliations and other related financial activities in support of office operations
• Scheduling meetings, preparing materials and reports, creating and distributing meeting minutes for various committees and working groups.
• Supervises other staff and student employees and oversees volunteers associated with the Office of the Provost activities
• What you’ll bring
• Completion of a relevant Bachelor’s degree or an equivalent combination of education and experience.
• Seven years of directly related and progressively senior administrative experience, with experience in project management and financial management literacy being assets.
• Knowledge of university structure, departments and their functions, administrative policies, procedures, rules and regulations gained through experience in a public post-secondary environment is an asset.
• Commitment to and proven abilities with fostering diversity, advancing equity, and advancing a culture of inclusion.
• Advanced skills in Microsoft Office 365 applications.

For more informationFor more information, please see the complete job description.

BenefitsAt Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.

Take a sneak peek to see what it is like to work at Capilano University.

Days and Hours of WorkOur standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include working evenings and weekends based on departmental needs.

Bridge Period (if applicable)

Pay Group 6

SalaryThe typical salary range for this role falls between $65,915 – $87,887 per annum, commensurate with experience, education, and internal equity, with future opportunities for performance-based pay and career progression.

Additionally, we offer a comprehensive total rewards package, including a defined pension plan, employer paid benefit premiums, and more.

Union N/A

Job Open Date 10/03/2024

Job Close Date

Open Until Filled Yes

Quick Link for Postinghttps://jobs-capilanou.peopleadmin.com/postings/7230

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