Executive Assistant III

Job Title

Executive Assistant III

Agency

Texas A&M University Health Science Center

Department

School Of Nursing Academic Support

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five schools and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Texas A&M School of Nursing is looking for a Executive Assistant III to serve as a member of the School of Nursing team. We desire an individual who subscribes to and supports our commitment as stated above. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Responsibilities

Executive Leadership Support

• Plan, execute and evaluate special projects and assignments as delegated by the dean such as accreditation processes and completion of reports to national stakeholders, state agencies and ranking organizations.
• This involves managing multiple tasks at one time and adherence to deadlines.
• These projects and assignments require teamwork and engagement with other staff within the School (and University) in order to collect information and provide and formulate accurate and timely documentation.
• Maintains databases of the historical information of the school including accreditation, approvals, events, distinguished lecturers, and award winners.
• Ensures record retention policies and procedures are followed and serves as the Records Coordinator for the Office of the Dean.

Policy and Procedure Support

• Engages in policy and standard operating procedure development by researching and analyzing best practices and peer institution documents to facilitate continuous improvement of college processes such as policies and standard operating procedures as requested by the Dean.
• Monitors compliance of System and HSC policies and procedures.

Management Activities

• Provides executive level administrative support to the Dean, including but not limited to advanced planning of School of Nursing calendar and events, reviewing and prioritizing incoming communication to the Dean, managing the Dean’s calendar,  composing correspondence, developing presentations, and planning travel and itineraries.  
• Represents the Office of the Dean in various meetings.

Communication and Coordination activities

• Serves as high level liaison and point of contact for the dean to both internal and external stakeholders such as health care system leaders, accreditation visitors, students, families, friends of the school, university leaders and prospective faculty and staff.
• Communicates important information from the dean to internal and external stakeholders on behalf of the dean.
• Exercises discretion and independent judgement with respect to confidential school matters.
• Assists in the resolution of complex, highly sensitive and confidential administrative matters.
• Works closely with the HSC Administrative offices, TAMU Administrative offices and other colleges within TAMU to expedite requests for information.
• Coordinates logistical and administrative support for high profile school events, meetings and other special functions for the Dean.
• Makes arrangements for and hosts dignitaries and other distinguished visitors, welcomes them on the behalf of the dean.  Arranges high profile school social functions and receptions hosted by the dean.

Other Duties

• Other duties as assigned.

Instructions to Applicants:  Applications received by School of Nursing must have all job application data entered and  must include the following attachments: resume, cover letter and list of references. Failure to provide all job application data and attachments could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.