Executive Assistant I

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Job Title:
Executive Assistant I

Department:
Ambulatory Services Ambulatory Administration

Job Description
This position coordinates and manages the administrative activities of Ambulatory Services under the direction of the Executive Director, Ambulatory Services.  
Position Summary  
This position will have the primary responsibility of coordinating and managing the day-to-day activities including business function of the office of the Executive Director, Ambulatory Services.  In addition, this position will provide administrative support for the Chief Nursing Officer and Director, Ambulatory Services.  This position will also be responsible for direct supervision of the Student interns and administrative clerical support staff in Ambulatory Services through ensuring policy adherence and excellent customer service delivery to the administrative team.  This position will involve interactions at all levels of the organization and the public.  It will be responsible to develop and coordinate material and follow-up on request.  This position will draft and compose letters and/or reports, take dictation, minutes, arrange meetings, reservations, travel, order supplies, food, etc.  This position will also be responsible for handling the Executive Director and other assigned administrator?s calendars, and reviewing financial data.
Minimum Education Required
Per Classified Civil Svc Specs or equivalent combination of education and experience
Required Qualifications

Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate’s degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Additional Information:

Location:
Ackerman Rd, 700 (0921)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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