Description
Executive Assistant Grow Your Own Center, UT System
(2-yr Grant-Funded Position) Market Range 06
About the UT System
The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Martin, and Pulaski; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.
The UT System has a presence in each of Tennessee’s 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations, and citizens statewide.
The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System’s delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.
The Opportunity
The University of Tennessee (UT) System seeks an experienced executive assistant to support the Tennessee Grow Your Own Center as part of the statewide teacher apprenticeship initiative. The Tennessee Department of Education (TDOE) recently selected the UT System as its lead teacher apprenticeship program partner. Tennessee is the first state in the nation approved by the U.S. Department of Labor to create permanent teaching apprenticeship programs. TDOE has awarded the University of Tennessee a $20M grant to serve as the nation’s model and selected UT for its leading educator preparation programs, presence in all 95 counties, culture of innovation, and commitment to helping the state address grand challenges. The UT System has four undergraduate institutions (UT Knoxville, UT Chattanooga, UT Martin, and UT Southern) that offer Educator Preparation Programs (EPPs) across Tennessee’s three grand divisions, East, Middle, and West, as well as in urban and rural communities. The administrative specialist will primarily support the executive director and will provide additional administrative support to the entire GYO Center staff.
Reliability, punctuality, follow-through, adherence to deadlines, ability to complete tasks quickly, knowledge of the initiative, strong organizational skills, professionalism, the ability to manage multiple tasks simultaneously, and a positive attitude are a must for this external-facing position. Candidates with experience in or knowledge of graphic design, project management, budgeting, and grant-funded initiatives is a plus but not required. As a primary point of contact for the GYO Center, the successful candidate will engage with multiple stakeholder groups and assist on virtually every aspect of the project. This position will be full-time (40 hours per week, with occasional overtime or weekend work) and will be function least 80% in-person in the downtown Knoxville, TN office. The selected candidate must be available by phone or email during the hours of 8 am and 5 pm, though the candidate will have some flexibility in scheduling or work location at the supervisor’s discretion. The position is a grant funded position contingent on continued funding. Appointment is expected to be two years, with possibility of extension depending on available funding and job performance during the appointment period.
Position responsibilities include, but are not limited to the following:
Executive Support: This position will:
Examples of specific duties that will provide support for the ED include:
Examples of specific duties that will provide support for the GYO Center’s staff include: (a) managing multiple calendars and scheduling meetings as needed across multiple campuses, organizations, and time zones
The Executive Assistant will support a culture of engagement and belonging by treating others with dignity and respect at all times, and by exhibiting conduct that reflects a commitment to diversity, equity, and inclusion. The successful candidate is expected to contribute in measurable ways to the systemwide mission and fully embrace the systemwide Be One UT Values.
Qualifications
Key Areas of Responsibility
Required Education & Qualifications:
The successful candidate will have a high school diploma/GED and at least 5 years’ combined experience and/or education (education counts toward experience, as does any on-the-job experience, contract work, internships, training sessions, certificates, etc.). A work sample or mini assignment will be required before proceeding to an interview for selected candidates.
Candidate must be skilled in professional communication (free from errors, professional tone) with both internal and external stakeholders.
Candidate must be proficient at cloud collaboration and other related tools, (e.g., Zoom, Teams, SharePoint, Adobe Acrobat Pro, Google Suite, and Microsoft Office Suite (particularly Word, Excel, Outlook, and PowerPoint).
The position requires some knowledge of the UT System and its campuses.
Candidate must be highly organized and able to manage multiple project components simultaneously.
The chosen candidate must also have the ability to: (a) consistently maintain confidentiality, exercise discretion, flexibility, and sound judgment; (b) multitask and prioritize and multiple, complex projects; (c) work successfully in fast-paced environment; (d) perform all duties at the highest level on a consistent basis; and (e) work independently and to complete a high volume of tasks and projects with little guidance.
Preferred Qualifications
The preferred candidate will have a Bachelor’s Degree or Master’s Degree and/or Certified Administrative Professional (CAP). Experience in higher education and/or knowledge of the University of Tennessee.
Knowledge of UT EPPs preferred, as well as experience or willingness to learn Canva (for presentations), Argos, IRIS, WordPress, Canvas (LMS), Banner, and Adobe Creative Cloud. Experience with project management and knowledge of graphic design principles desired but not required.
Application Process
For full consideration applications should be accompanied by a letter of interest, resume and three references. Review of applications will begin immediately.
The position is grant-funded for two years with the possibility of extension depending on available funding and job performance during the appointment period. Compensation for the position will be competitive and commensurate with qualifications and experience within the market range.
The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee’s benefits, visit https://hr.tennessee.edu/benefits/
Job
Other Admin Asst/Secr/Clerical
Primary Location
US-Tennessee-knoxville
Organization
Academic Affairs
Schedule
Full-time
Campus/Institute University Administration
Job Posting
Oct 19, 2022, 4:30:00 PM
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