23859BR
Office of Faculty Affairs
Position Overview
The Executive Assistant provides support to the Faculty Affairs leadership team including the Vice Provost, and 2-3 senior leadership positions. This role provides executive-level assistance to the VP and senior leadership by using discretion to prioritize meeting requests, manage calendar scheduling, and make travel arrangements and reimbursements.
The Executive Assistant enacts the leadership team’s values, direction, and mindset regarding central activities and initiatives and may be called upon to convey the views and opinions of the leadership team to VPs, Deans, Chairs/Directors, and other members of the KU community as necessary when responding to inquiries.
The Executive Assistant serves as the first point of contact for the Office of Faculty Affairs. This includes managing the VP’s email and two departmental email accounts (faculty-affairs@ku.edu and facultydev@ku.edu ) to effectively prioritize and delegate issues for timely response; answering and responding to phone inquiries; and maintaining a request log capturing inquiries made, delegation of responsibility for each item, and monitoring the log to ensure timely completion and response.
This position manages all aspects of events from procuring space to ordering food to greeting faculty and distinguished guests at events; and also provides support for budget expenditures and reimbursements for the portfolio.
This role requires a high level of discretion due to regular interaction with high-level academic and administrative leaders at KU, as well as interaction with donors.
This is an in-person position that occasionally involves some hours outside of the typical workday, including attendance at periodic evening or weekend events.
Job Description
50% – Provide executive-level administrative support for the leadership team:
30% – Provide event management support for the Center for Faculty Development & Mentoring:
10% – Manage Faculty Evaluation, Promotion, and Recognition Processes:
10% – Social Media and Other Communication Duties as assigned:
Required Qualifications
Preferred Qualifications
Advertised Salary Range
Range is $50,000 to $60,000
Application Review Begins
28-Nov-2022
Anticipated Start Date
03-Jan-2023
Primary Campus
University of Kansas Lawrence Campus
Employee Class
U-Unclassified Professional Staff
Job Family
Administrative Support-KUL
Work Location Assignment
On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).
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