Executive Assistant

Position description

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond—infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The Executive Assistant for the Office of the Chief Financial Officer (CFO) will provide a full range of administrative and business support to the CFO, including administrative services and coordination, communication with internal and external contacts, general data analysis and report generation, basic research assistance. The Executive Assistant is expected to perform a variety of tasks and handle urgent requirements and will fully support the day-to-day business of the CFO.

Responsibilities:

• Perform complex and confidential administrative responsibilities including independently preparing correspondences and memos.
• Manage the CFO’s schedules, provide logistical support to ensure appropriate meeting, travel, accommodation and event arrangements are made; ensure CFO is well prepared before meetings.
• Serve as the first point of contact for CFO Office/department; liaise with internal and external contacts and determine priorities for incoming queries and requests while ensuring all queries and requests are addressed in a timely manner.
• Act as CFO Office focal for Bank-wide initiatives.
• Ensure effective prioritization and resolution of competing demands.
• Establish, maintain and ensure the timely update of the correspondence filing systems (both hard and soft copies);
• Perform general research work including preparation of background documents/information for meetings.
• Liaise with internal departments for daily administrative tasks including but not limited to office maintenance; ordering office supplies; setting up conference services; preparing staff expense claims and vendor payments; manage vendors and consultants in the system; and other tasks as needed.
• Help organize departmental retreats.
• Liaison and organize assistants in the Finance department for sharing and development.
• Any other tasks that may be assigned from time to time by the CFO Office.

Qualifications

• Minimum 3-5 years of relevant experience in a large international/financial institution; multilateral development bank(s) experience would be an advantage.
• Self-motivated, service-oriented and detail-attentive; A high level of personal integrity, a sense of accountability and strong ownership; ability to work under tight deadlines.
• Excellent interpersonal, diplomatic and organizational skills as well as the ability to juggle multiple priorities.
• Proficiency in verbal/written English and Chinese.
• Proven experience with MS Office Applications is a must.
• Bachelor’s degree or above in a relevant field (economics, finance, legal, public policy, business administration, international affairs, etc.) from a reputable university.

Application instructions

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