Executive Assistant

Apply now Job no:498098
Work type:Full time
Location:Launceston, Burnie
Categories:Administration

Executive Assistant

• Ongoing, full-time position.
• Based in Launceston or Burnie.
• Apply your expertise and experience in this executive role.

University Services brings together our frontline service teams In College Services and in Shard Services into a regional, networked and customer focussed team of skilled professionals delivering critical, day-to-day service-related activities for the University.

The Opportunity

In your new role as the Executive Assistant, you will be responsible for providing efficient and effective secretarial support to the dynamic and agile University Services leadership team. You will support our leadership team in the day-to-day management of the office environment, produce high quality and uncompromised administrative outputs and identify and support service improvement initiatives.

To be successful in your new role, you will need to be a team player, who is self-motivated, with highly developed oral and written communication and excellent stakeholder management skills. If this sounds like you, we look forward to hearing from you.

Key Accountabilities:

• Provide flexible and agile support which is responsive to the needs of the Leadership Team.
• Provide secretarial support and diary management to the Chief Executive and the extended Leadership team.
• Coordinate and manage their domestic and international travel arrangements, meetings, bookings, reservations, transportation, and planning.
• Maintain staff distribution lists, intranet sites, events planning and support, and coordinating communications.
• Coordination of all office environments supporting University Services staff with their day-to-day office needs.
• Undertake finance processing, purchase ordering, budget monitoring, staff recruitment and approvals processes.

Your Application

To be successful in the role, your application will need to demonstrate;

• Completion of a relevant qualification or an equivalent combination of skills, training, and experience.
• Knowledge and experience working in a fast-paced office, working in a team environment supporting administrative staff.
• Highly developed computer skills and experience with the Microsoft Office suite of programs.
• Ability to manage complex situations and multiple responsibilities simultaneously, mixing long term projects with the urgency of day to day demands.

Remuneration

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $96,794 comprising base salary within the range of $74,080 to $82,730 plus 17% superannuation.

COVID-19 Update:

The University of Tasmania recognises that this is critical for the workforce at the University to protect the safety of our workforce and vulnerable Tasmanians.

Applicants for this role must be prepared to provide evidence of Covid-19 vaccination as a condition of employment.

How to Apply

• To apply online, please provide the following supporting documentation:
  • Resume;
  • Cover letter outlining your suitability and motivation for the role;
  • Your responses to the success criteria.
• For further information about this position, please contact Ariel Kelty Edge, Senior Executive Officer, Ariel.KeltyEdge@utas.edu.au or 03 6324 3042.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.

Applications close Friday, 25 November 2022, 11.55pm

 Executive Assistant – 498098.pdf

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.

Advertised:11 Nov 2022 Tasmania Daylight Time
Applications close:25 Nov 2022 Tasmania Daylight Time