Executive Assistant

Updated: Oct 28, 2022
Location: Irvine-Campus
Job Type:
Department: Neurology

Job Opening ID: 44939
Reports To: Chief Administrative Officer
Working Title: Executive Assistant
Department: Neurology
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 007374
Job Location: UCI Med Center-Orange
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
Ranked among the top neurology departments in the country by the National Institutes of Health, the UC Irvine Health School of Medicine’s Department of Neurology is committed to advancing clinical care, education, and research to help patients with diverse neurological conditions. The department’s 47+ full-time teaching faculty members are highly experienced clinicians who are devoted to training the next generation of neurologists.
 
Coordinates daily and long-range activities of the Chair and Chief Administrative Officer (CAO); triages correspondence and independently responds on behalf of the Chair and/or CAO; maintains Chair’s and CAO’s files; provides administrative support to the Chair and CAO including managing a complex calendar, incoming and outgoing correspondence, travel arrangements, and other general office support; serves as liaison between the Chair, CAO and leadership across the School of Medicine, UCIMC, UC system, as well as donors, faculty, staff, students, national and international leaders. Duties are performed with a sophisticated level of independence and advanced levels of decision-making responsibility. Incumbent must exercise excellent judgment and discretion essential to handling sensitive and confidential matters. Serves as supervisory for department administrative assistants and oversight of all administrative functions, including supervision of staff, prioritization of workload, resource allocation, and maintenance of required resources.
 
Compensation Range:
 
$30.84 – $42.77
 
Department Website:
 
https://www.neurology.uci.edu/
 
Required:
 
1-2 years of related work experience, or an equivalent combination of education and experience is preferred.
Bachelor’s degree in related area and / or equivalent experience / training.
Working knowledge of common organization-specific and other computer application programs. Strong service orientation with the ability to effectively manage multiple priorities. Working knowledge of the organization’s processes and procedures, rules and regulations. Skills to evaluate issues and identify resolutions. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others. Extensive experience managing complex executive level calendars.
 
Preferred:
 
Demonstrated experience arranging executive travel, including, but not limited to, air and ground transportation, hotel accommodations, and preparing travel itineraries. Strong organizational skills to handle a diverse workload and prioritize projects with multiple deadlines, frequent interruptions, and changing priorities.
 
Special Conditions Required:
 
May require some evening hours and/or overtime. May require travel between various offices and clinics in Orange and Irvine campuses.
 
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
Share: