Executive Assistant

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Executive Assistant

Job ID
#1975
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Job Information

Positions Available

1

Closing Date

13 Mar 2024

Type

Permanent Full-Time

Location

Edmonton AB

Remote Option

None

Department

Executive Office Support

School

Office of the President

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

 

Please Note: This competition is
limited to current salaried NAIT staff.

 

NAIT
is currently seeking a highly skilled Executive Assistant to support our
executive team. The ideal candidate will be detail-oriented, organized, and
possess excellent communication skills, thriving in a dynamic environment.

 

Key Responsibilities:

• Manage and maintain the
  calendars of the President, CEO, and AVP, scheduling appointments and meetings
  efficiently.
• Handle phone calls,
  emails, and other correspondence, directing them appropriately.
• Organize and prioritize
  incoming requests and correspondence to streamline operations.
• Prepare reports,
  presentations, and other documents as required with precision and timeliness.
• Coordinate logistics for
  meetings, conferences, and events, including travel arrangements and
  accommodations.
• Maintain confidentiality
  and handle sensitive information with discretion and integrity.
• Collaborate effectively
  with various teams and external stakeholders to support organizational goals.

 

Skills
& Abilities:

• Effective
  Communication: Strong written and verbal
  communication skills are crucial for liaising with internal and external
  stakeholders.
• Planning and
  Prioritization: Ability to plan, prioritize, and
  adjust workloads to meet organizational demands.
• Accountability: Holds self and others accountable to meet commitments,
  ensuring follow-up when necessary.
• Results-driven: Demonstrates the ability to achieve goals with high quality
  and organization in a fast-paced environment.
• Attention to
  Detail: Meticulous in work, capable of
  handling large volumes of information accurately and efficiently.
• Complex Problem
  Solving: Can navigate complex information
  and find creative solutions to daily challenges.
• Confidentiality: Maintains confidentiality with sensitive information and
  handles it with discretion and sensitivity.

 

Qualifications:

• Related post-secondary certificate
  or diploma.
• Minimum of 3 years of experience as
  an Executive Assistant or similar role.
• Equivalencies may be considered.
• Proficiency in Microsoft Office,
  email, and relevant software is required.

 

Remuneration: $54,716.74
– $72,497.88 annually, plus a comprehensive benefits package.

Please submit a resume and cover letter
to be considered for this opportunity.

 

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 13
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.

 

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

 

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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