The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

The Aerospace Corporation is seeking an Executive Administrative Assistant (EA) to provide support to the Executive Vice President (EVP). As an integral member of the Corporate Leadership Team and organizational focal point, the EA will ensure that administrative functions enable and achieve operational efficiency and organizational effectiveness. This role supports the EVP with enterprise and Board of Directors related coordination that involves highly sensitive and confidential information management. The EA works collaboratively with the CEO’s office and broader administrative teams to provide exemplary customer service to our workforce, external partners, and customers.

This position is located in El Segundo, CA., requiring at least 4 days onsite.

What You Will Be Doing

Serve as the lead executive administrative coordinator for the front office on the corporation’s El Segundo campus: this role is the front-line interface for internal and external connections to the executive team and will facilitate a professional and formal representation of our values and brand

Engage and coordinate with senior leaders, various levels of management, Board of Trustees, external partners, and customers

Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making

Lead special projects, tracks, manages, and develops plans to achieve milestones within schedule

Establish and maintain administrative organization structure of meeting notes, briefings, white papers, and decisions for the EVP

Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service

Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)

Prepare and send correspondence, emails, letters, presentations on behalf of executive(s)

Provide input on corporate and organizational activities and decisions, with follow-up communications and coordination

Execute proactive, and complex calendar, meeting, event planning, and data management

Develop and manage EVP travel planning and expense reporting

Provide mentoring, training, and coverage when needed for the broader administrative team

What You Need to be Successful

Minimum Requirements:

High School Diploma, GED or equivalent

Prior experience providing C-Suite/Executive level administrative support

Mastery of administrative skills: project management, organization, attention to detail, exceptional and professional communication skills (verbal and written)

Expert-level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms

Mastery of communication and interpersonal skills: leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision making

Ability to rapidly adapt to changing environments and anticipate executive, team,and organization needs

Ability to manage and protect highly sensitive and confidential information

Ability to work independently, proactively deliver innovative solutions, and resolve issues with minimal direction

Ability to obtain a TS/SCI security clearance , which is issued by the US government. US citizenship is required.

How You Can Stand Out

It would be impressive if you have one or more of these:

Current/Active TS/SSBI/SCI security clearance

Experience with modern tools for collaboration and office software; basic familiarity with AI tools

Experience conducting data analysis

Financial acumen

Familiarity with Aerospace corporate organizational structures, policies, processes, and practices

Experience with customer relations or customer service

High energy, motivated, and willing to solve problems in ambiguous conditions when needed

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min – Max)

$50.40 – $75.60

Pay Basis: Hourly

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

Comprehensive health care and wellness plans

Paid holidays, sick time, and vacation

Standard and alternate work schedules, including telework options

401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

Flexible spending accounts

Variable pay program for exceptional contributions

Relocation assistance

Professional growth and development programs to help advance your career

Education assistance programs

An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal.