Events Management and Information Services Coordinator

Events Management and Information Services Coordinator

Apply now Job no:497196
Position type:full-time
Location:Lewisburg, PA
Categories:Other, Clerical / Support

The Events Management and Information Services Coordinator will support the operational tasks related events, transportation services, and the University Switchboard.

This is a full-time position, thirty-five hours a week, with full benefits, reports to both the Information Services and Transportation Services Manager and the Director of Non-University Events & Support Services.

The shift includes days, nights, and weekends. There are also times when required to be on campus for large university hosted events. This person must have flexible availability as the work schedule for this position includes all shifts (days, evenings, and weekends)

Job Duties:
• Working with Starrez Housing program: creating inquiries, registration sites, reporting; extracting existing building rooming lists and create rooming list templates for reunion and summer camps and conferences.
• Be responsible for all aspects of Guest Housing: reservations, key inventory, disbursement, collection; room/building inspections; supply orders; process linen invoices
• Support the Director of Non-University Events with scheduling non-university athletic events and occasionally being on site for those scheduled events. The events are, but not limited to, local school district athletic events, LLC sport camps/clinics, district/regional swim meets, etc. held on campus.
• Responsible for inventorying and accounting for all staff and building keys owned by the Events Management Office as well as all lock changes given by locksmith
• Supports the day-to-day operations of the University Switchboard:
o Perform University receptionist duties, such as answering incoming and outgoing calls at the Switchboard, questions, directions, handing out maps and information pamphlets and accepting student flower/gift deliveries
o Provide a positive first impression to callers and/or visitors to the University
o Responsible for being in the constant state of readiness to facilitate an emergency procedure
o Monitor and respond to the Elaine Langone Center’s fire and intrusion alarm system
o Communicate with Elaine Langone Center custodians or radio other Facility employees when appropriate, including call outs
o Provide evening and weekend support for the University for drop-off and/or pick-up of packages, mail, special deliveries, guest suite keys, vehicle keys, event materials, luggage, Admission packets, etc.
o Back-up for Public Safety’s communications
o Responsible for restricted access/special use sign-out keys and equipment for the Elaine Langone Center and other campus facilities when appropriate
o Access EMS scheduling system for an accurate and complete calendar of events, and to confirm service department needs
• Maintain working knowledge to support other aspects of the Events Management office including, but not limited to Key Management, Lost & Found, Reunion Housing and Summer Camps and Conferences.
• Support the mission of the University and maintain high standards by providing quality service and working collaboratively.
• Serves as one of 2 University Notaries.
• Other duties as assigned.

Diversity & Inclusion Expectation:
Has significant prior experience working with and serving a diverse workforce and students

Minimum Qualifications:
• Within the first 6 months of employment, this member will become a Notary Public
• High School diploma or equivalent
• Exceptional communication skills
• Minimum of 2 years of experience in providing outstanding customer service in an office setting.
• This position requires excellent organizational and communication skills, orderly and methodical working style, proficient follow through and follow up skills, and a positive personality who is proactive.
• Ability to respond quickly and efficiently to emergency situations.
• This position requires the ability to manage multiple responsibilities, to adjust priorities in a very busy environment, and work independently. Proficiency with computers systems, and the internet and standard office equipment is essential.
• Valid US driver’s license

Preferred Qualifications:
• Previous receptionist experience is helpful.

Physical Demands:
Office environment, ability to make quick, thoughtful decisions in stressful or emergency situations.

Work Type:
This is a full-time, year round, benefits eligible position, scheduled thirty-five hours a week.

Benefits: 
To learn more about Bucknell’s benefits, click here !

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

Advertised:27 Sep 2022 Eastern Daylight Time
Applications close:

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