Events Coordinator

University of Maryland, Baltimore


Events Coordinator  (230000O1)
  

The University of Maryland School of Pharmacy (UMSOP) has an exciting opportunity for an Events Coordinator to support the Deans Administration, Office of Student Affairs.

Established in 1841, the University of Maryland School of Pharmacy is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.

 

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is Ranked Among the 2022 Best Employers for Diversity by Forbes.

UMB CORE VALUES:

Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery

 

COMMITMENT to DIVERSITY:

We believe every person brings with them unique strengths, experiences, and perspectives and we value these differences. One of our best opportunities to deliver a workplace that is diverse, inclusive, and focused on equality is to hire candidates who share these values.

The successful candidate for this position will be able to describe and demonstrate their commitment to diversity, equity, and inclusiveness as well as how they contribute to a respectful, positive workplace.

 

PRIMARY RESPONSIBILITIES:

  • Provide professional and administrative support to department, campus center, or school events. Coordinate day-to-day operations of events or meetings for department, school, or campus center.
  • Annual events in the Office of Student Affairs include: Orientation, White Coat Ceremony, Open Houses, Graduation. Additionally, will support Career Navigation, Admissions, and student organizations which host multiple events a semester.
  • May be responsible for facility logistic aspects of events or meetings, including set-up and tear down, seating arrangements, technical, and atmosphere.
  • Provide professional and administrative support to the Office of Student Affairs by checking email, completing routine forms, answering phones, and greeting student walk-in traffic.
  • Generate proposals, contracts and other documents to secure business for all services related to an assigned event(s), such as facility, caterer, printers, or speakers. Collect appropriate information from attendees. 
  • Provides general professional and administrative duties to support events and troubleshooting issues that arise throughout the event. Assess outcomes and make appropriate recommendations.
  • Assist in preparation of promotional and informational items.
  • May supervise staff and/or volunteers and ensures the efficient recruitment/ interviewing and training.
  • Performs other duties as assigned.

 

Qualifications

  

MINIMUM QUALIFICATIONS:

EDUCATION: Bachelor’s in English, Journalism, Public Relations, Communications or related field.

EXPERIENCE: Two (2) years of experience in event or meeting management, fundraising or development, public, or client relations.

OTHER: Related experience may be substituted for education. Clery Act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

 
KNOWLEDGE, SKILLS, ABILITIES:
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
 

Hiring Range: $50,000 – $55,000 per year (Commensurate with education and experience)

 

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] .

 

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

 
Job
: Reg or CII Exempt Staff  E2921C
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift
: Day Job
Financial Disclosure: No
Organization
: School of Pharmacy – Dean’s Administration
Job Posting
: Jun 12, 2023
Unposting Date
: Jun 26, 2023, 11:59:00 PM

View or Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (jobs-near-me.eu) you saw this job posting.