Events Assistant

About the vacancy

The Events Team, based in the Future Students, Communications and Marketing department, organise the University’s annual awards ceremonies and a programme of corporate events. The team is divided into two sub teams. The award ceremonies team deliver around 42 ceremonies across the year for some 6,000 students and 12,000 guests. The corporate events team deliver a series of high-profile evening public lectures, the annual UWE staff excellence awards, building openings and celebratory events. We aim to deliver high impact reputational events that showcase the best of UWE Bristol.  

*Please note that the recruitment application system will be unavailable due to routine maintenance from 6.00pm on Friday 14th October until the morning of Monday 17th October. Part saved applications will be saved, however applicants will not be able to submit them until the system re-opens.*

About you

We’re looking for someone with an eye for detail, who is a collaborative team player. The role provides administrative support across both teams; it’s a busy and interesting entry-level events role, suitable for someone looking to take their first step into event management. You will be supporting the administration and the delivery of events, so expect to be out of the office onsite experiencing all live events. The post holder will be required to use their own initiative and prioritise their own workload. The role is heavily customer focused; you will be dealing with customer queries on email and via the phone and you will need to build good relationships with a range of stakeholders.

Where is this role based?

This post is based at our lively Frenchay campus where we have invested in the latest facilities and resources to give both our staff and students access to everything they need to succeed – £300m has been invested in new state-of-the-art learning spaces and accommodation while we continue to develop incredible new facilities  to enhance our offer even further.

Frenchay campus has excellent transport links ; as well as being located near the motorway network we are within walking distance of two train stations , our bus terminus connects us to the local bus and metrobus network and we also have a range of cycling and changing facilities.

Why UWE Bristol?

We are one of the largest providers of Higher Education in the South West with 32,000 students, 250,000 alumni and 4,000 staff from across the globe. We are both globally connected and regionally embedded, with a strong network of employer and partner connections.

We have a lot to be proud of at UWE, our achievements  include scoring above sector average for student satisfaction, we are ranked 24th in The Guardian Best UK Universities 2023 and 39th in the latest Times Higher Education ‘Table of Tables ‘.

We are an ambitious and values led  university. We’re focused on solving future global challenges through outstanding learning, world-leading research and a culture of enterprise and we are looking for people who share our core values to help us achieve those aims. 

With inclusivity as a core value, UWE Bristol recognises the power of a truly diverse university community . We support and celebrate the diversity of our staff and students as a key driver for innovation and success, promoting pathways and achievements to inspire and generate confidence and ambition.

In addition to progressive pay rates, we offer a wide range of employee benefits including:

• a generous holiday allowance of 25 days (pro rata if part time)
• up to 12.5 bank holiday/closure days per year
• career average pension schemes available for all staff groups
• access to employee assistance programme
• 1st month free to our Centre for Sport facilities for all new starters
• family friendly policies and wellbeing initiatives
• onsite nursery at our Frenchay Campus.
• Retail savings via the Wider Wallet scheme
• option to participate in the cycle to work scheme

We also offer a wide variety of in-house training courses and development programmes and provide a tailored professional programme to support our academic colleagues in delivering the highest in professional teaching standards.

Add your individuality to ours

Proud to be part of a vibrant, multicultural city that celebrates diversity, we’re always on the lookout for talented people from all backgrounds to join us. Our people are our strength, and diversity enhances our creativity and leads to better decision-making and problem-solving. Bring your talent and ambition to our growing staff community of over 4,000 individuals and find yourself in a stimulating and supportive environment where you’ll thrive. Add your individuality to ours to help set us apart.

We particularly encourage applications from Black, Asian, Multiple Heritage or Other Minority Ethnic candidates as we are currently under-represented in these areas within UWE Bristol however all appointments are made strictly on individual merit.

Further information

If you would like an informal discussion about this opportunity, please contact Gemma Mannell on 0117 328 86593 or email: [email protected]

This is a full time, fixed-term post until 1 September 2023, working 37 hours per week.

This post is available on a job share basis for applicants wishing to work part time.

UWE Bristol is a campus-based University and it is important for our success and the delivery of an outstanding experience for our students that our campuses are dynamic and vibrant places to learn and spend time. This role is therefore campus based with the opportunity for remote working.

The University’s normal practice is that new appointments will be made at the starting point of the grade.

We are unable to provide sponsorship for this role under the Home Office Skilled Worker visa route. As we are unable to sponsor anyone requiring a visa for this role candidates must therefore be able to provide their own right to work in the UK.

Should you be shortlisted you will be asked to provide your right to work documents at your interview. Please refer to the Home Office Right to Work Checklist which provides details of which documents are acceptable.